Finance & Office Manager
Job Summary
Seeking a hands-on Finance & Office Manager to oversee financial administration, payroll, and daily office operations. This individual contributor role requires an independent professional to manage full-set accounts, HR duties, and office logistics within a lean SME environment. The candidate will work closely with management to ensure operational efficiency, compliance, and effective stakeholder communication.
Responsibilities
- Manage full-set accounts and financial reporting
- Oversee payroll and HR administration compliance
- Coordinate office operations and vendor management
- Liaise with internal and external stakeholders
Required Skills
- 6+ years relevant experience
- Diploma/Degree in Accounting, Finance, or HR
- Proficiency in payroll/HR processes in Singapore
- Strong stakeholder management skills
- Experience in SME or logistics environment
Job Details
Finance & Accounting:
- Handle full set of accounts including AP, AR, bank reconciliation, and general ledger.
- Monitor cash flow, payment collections, supplier payments, and operating expenses.
- Prepare monthly financial reports and management accounts.
- Liaise with external auditors, tax agents, bankers, insurers, and corporate secretaries.
- Monitor customer credit terms and follow up on overdue payments.
- Support budgeting, forecasting, and cost control initiatives.
- Ensure compliance with accounting standards and company policies.
Payroll & HR Administration:
- Process monthly payroll accurately and on time.
- Handle CPF submissions, IRAS reporting, leave records, claims, and employee documentation.
- Manage recruitment coordination, onboarding, employment contracts, and HR records.
- Support staff welfare, performance review administration, and company policies.
- Ensure compliance with Singapore labour regulations and MOM requirements.
Office & Administration:
- Maintain company licenses, insurance policies, and corporate records.
- Coordinate office maintenance, vendor management, and general operations support.
- Improve administrative processes and operational efficiency.
Stakeholder Management:
- Liaise with customers, banks, vendors, auditors, and service providers.
- Work closely with management and cross-functional teams (sales, customer service, operations).
- Support day-to-day coordination and ensure smooth communication across the business.
- Assist management with operational reporting and issue resolution.