HR Contract Admin
Job Summary
This is a 1-year contract HR position focusing on Benefits and Learning & Development (L&D) administration. The role involves coordinating training programmes, managing vendor invoices, supporting data management, and handling leave administration. Candidates with a diploma in HR or business and relevant operational experience are encouraged to apply.
Responsibilities
- Coordinate end-to-end training programmes and maintain L&D databases
- Process invoices, purchase orders, and government training grant submissions
- Prepare and validate data files for mass uploads into HR systems
- Support leave administration and government-paid leave portal submissions
Required Skills
- Diploma in HR, Business or equivalent
- Prior experience in HR operations or training coordination
- Attention to detail in data management and administration
Job Details
Learning & Development (L&D) Training Programme Management:
• Coordinate end-to-end training programmes including participant registration, attendance tracking, and automated reminders
• Create and maintain course runs, update programme information, and manage comprehensive participant databases
• Maintain accurate L&D records, tracking files, and training databases in compliance with organisational standards
Financial and Vendor Management:
• Process training-related invoices, purchase orders, and systematically track payment status for external training vendors
• Support government-related training grant submissions including preparation of absentee payroll claims and supporting documentation
Data Management and System Administration:
• Prepare and validate data files for mass uploads into HR systems, including awards and long service recognition programmes
• Assist with sponsorship and scholarship administration including document verification, appointment scheduling, preparation of standard contracts, and record maintenance
Leave & Benefits Administration Leave Management:
• Support comprehensive leave administration including processing requests, conducting document completeness checks, and preparing system updates
• Manage government-paid leave processes including maternity, paternity, shared parental and childcare leave with accurate portal submissions
Requirements:
Diploma in HR, Business or equivalent.
Prior experience in HR operations, benefits administration, training coordination, or general administration is an advantage.