HR & Admin Executive
Job Summary
We are seeking a dynamic and meticulous Human Resource & Administration Executive to drive operational excellence in recruitment, HRMS management, payroll verification, employee engagement, and ISO compliance. In this multi-faceted role, you will partner directly with business leaders to manage the full employee lifecycle. This is an ideal opportunity for an agile HR generalist looking to make a visible impact in an established multinational organization.
Responsibilities
- Manage end-to-end talent acquisition and employee lifecycle
- Oversee HR operations, HRMS data, and work pass administration
- Support monthly payroll verification and statutory submissions
- Coordinate performance appraisals, L&D, and employee engagement
- Ensure HR compliance with local employment laws and ISO standards
Required Skills
- 3 to 5 years of HR generalist experience
- Knowledge of Singapore employment laws, MOM, CPF, and PDPA
- Familiarity with HRMS platforms and payroll administration
- Strong communication, attention to detail, and confidentiality
- Diploma or Degree in HR, Business Administration, or related field
Job Details
Key Responsibilities
1. Talent Acquisition & Employee Lifecycle
- Lead end-to-end recruitment for assigned business units, managing sourcing, candidate screening, interview coordination, and offer administration.
- Partner closely with hiring managers to identify headcount needs, craft targeted job descriptions, and select appropriate recruitment channels.
- Oversee seamless onboarding, orientation, probation tracking, internal mobility (transfers/promotions), and offboarding/exit interview processes.
2. HR Operations, HRMS & Work Pass Management
- Maintain accurate employee records in the HRMS, ensuring strict compliance with PDPA and internal confidentiality guidelines.
- Manage end-to-end work pass administration (applications, renewals, cancellations) in line with Ministry of Manpower (MOM) regulations.
- Support HR digitalization initiatives, workflow optimization, and user testing for system enhancements.
3. Payroll, Compensation & Benefits Support
- Support monthly payroll verification, maintaining accurate records for overtime, allowances, benefits, and variable bonuses.
- Assist with statutory submissions, including CPF, IR8A, IR21, NS makeup claims, and government-paid leave claims.
- Administer employee medical benefits, corporate insurance policies, and annual compensation review exercises.
4. Performance, L&D & Employee Engagement
- Coordinate probation, mid-year, and annual performance appraisal workflows.
- Oversee employee training registrations, competency records, post-training evaluations, and government training grant applications.
- Drive workplace engagement by planning wellness activities, recognition schemes, and company-wide cultural events.
5. HR Compliance, ISO & Audit Governance
- Align HR activities with Singapore Employment Legislation and corporate approval guidelines.
- Support internal and external audits, maintaining HR documentation required under ISO 9001 and ISO 45001 management systems.
- Identify operational gaps and recommend practical process improvements to enhance employee experience and governance.
Requirements & Competencies
- Education: Diploma or Degree in Human Resource Management, Business Administration, or a related discipline.
- Experience: 3 to 5 years of relevant HR generalist experience. Hands-on experience in talent acquisition and HR operations is essential.
- Regulatory Knowledge: Sound knowledge of Singapore employment laws, MOM statutory requirements, CPF, IRAS, and PDPA regulations.
- Technical Skills: Familiarity with HRMS platforms (experience with Prosoft HRMS is an added advantage) and basic payroll administration.
- Soft Skills: High level of discretion and confidentiality, excellent communication skills, strong attention to detail, and a proactive problem-solving mindset.