Admin Assistant
Job Summary
Provide comprehensive administrative and operational support to ensure smooth daily office activities. Manage documentation, client communication, and procurement processes to facilitate efficient project operations. Assist across HR, finance, and general office maintenance tasks as directed by management.
Responsibilities
- Manage daily office operations and documentation
- Handle procurement and document preparation
- Coordinate schedules and inter-departmental communication
- Support HR and Finance administrative tasks
Required Skills
- Administrative support
- Data entry and record keeping
- Procurement coordination
- Office software proficiency
Job Details
Responsibilities:
- Provide general administrative and office support to ensure smooth daily operations.
- Manage incoming calls, emails, correspondence, and office documentation.
- Prepare quotations, purchase orders, invoices, and other business documents.
- Maintain proper filing systems and accurate records, both physical and electronic.
- Coordinate meetings, appointments, travel arrangements, and schedules.
- Liaise with clients, suppliers, subcontractors, and internal departments.
- Assist in procurement activities, including sourcing, purchase requisitions, and delivery coordination.
- Monitor office supplies and arrange replenishment when required.
- Support project documentation, contract administration, and progress reporting.
- Assist in preparing reports, presentations, and meeting minutes.
- Handle data entry and maintain databases with accuracy.
- Ensure compliance with company policies and administrative procedures.
- Support HR administration, including onboarding, leave records, attendance, and staff documentation.
- Coordinate with the Finance Department on invoices, payment follow-ups, and expense claims.
- Perform any other administrative duties assigned by management.