Senior HR Executive

Job title: Senior HR and Admin Executive Job ID:20385 - CK Location : Central Basic up to $5,000 + Bonuses Responsibilities: Human Resources - Manage recruitment activities, including job postings, candidate screening, interview coordination, offer preparation, and hiring administration. - Coordinate onboarding and offboarding processes and maintain accurate employee records, employment contracts, and HR documentation. - Manage employee attendance, leave records, and other day-to-day HR administration. - Coordinate monthly payroll processing with the external payroll service provider by providing new joiner information, attendance records, salary changes, allowances, deductions, and other relevant payroll information. - Handle day-to-day employee enquiries and support management and outlet managers on employee-related matters. - Coordinate work pass applications, renewals, and cancellations where applicable. - Support the implementation and maintenance of HR policies and procedures in accordance with Singapore employment requirements. - Liaise with the Japan Headquarters and external service providers on HR-related matters when required. Administration - Manage day-to-day office and outlet administrative operations. - Coordinate procurement of office supplies, uniforms, and other operational items. - Coordinate maintenance and servicing of office and outlet facilities. - Maintain company records, filing systems, and administrative documentation. - Coordinate with vendors, suppliers, contractors, and other service providers. - Arrange meetings, travel bookings, and accommodation for management when required. - Support new outlet openings and related administrative setup activities. Compliance & Regulatory Affairs - Support compliance with relevant employment laws, workplace requirements, and F&B industry regulations. - Monitor the validity and renewal of business permits, food handling certifications, work passes, licenses, and other required documentation. - Support the preparation of documents for audits, inspections, and government reporting requirements. - Liaise with government agencies and external service providers when necessary. Management & Operational Support - Work closely with management and outlet managers on staffing and employee-related matters. - Support improvements to HR and administrative processes as the Singapore business grows. - Undertake other HR and administrative duties as required to support the business. Requirements: • Diploma or Bachelor's Degree in Human Resources, or a related field. • 3-5 years of HR and administration experience in the F&B, hospitality, or retail industry. • Knowledge of labor laws, payroll processes, and employee relations. • Experience handling shift-based workforce management. • Proficient in Microsoft Office applications and HR systems