Senior Operations & Admin Executive

Key Responsibilities: Administration & Operations - Perform daily booking and data entry activities. - Process backlog bookings and maintain accurate operational records. - Handle general office administration and documentation. - Manage office supplies and ensure timely replenishment of consumables. - Review existing operational workflows and develop SOPs to improve efficiency, accountability, inventory control, and workplace organization. - Ensure proper housekeeping, inventory management, and adherence to operational procedures by all staff. Inventory & Warehouse Coordination - Track incoming and outgoing inventory movements. - Maintain accurate stock records and inventory databases. - Conduct stock reconciliation and periodic stock counts. - Prepare inventory and stock balance reports. - Coordinate local stock collection and delivery arrangements. Logistics & Customs Coordination - Arrange incoming freight shipments and customs clearance. - Liaise with freight forwarders, transport providers, customers, and vendors. - Prepare and submit import and export permit declarations through TradeNet. - Ensure compliance with Singapore Customs requirements. HR & Payroll Administration - Process monthly payroll accurately and on time. - Maintain employee attendance, leave, and personnel records. - Assist with onboarding and offboarding processes. - Support CPF submissions and HR administrative matters. Accounts Administration - Prepare and issue quotations, invoices, delivery orders, and purchase orders. - Verify supplier invoices and maintain proper documentation. - Assist with accounts receivable and accounts payable tracking. - Maintain accurate accounting records and support month-end closing activities. Project Coordination - Coordinate IT asset collection, disposal, and recycling projects. - Schedule collection and transportation activities. - Maintain project documentation and status reports. Requirements: - Diploma or equivalent qualification in Business Administration, Accounting, Logistics, or related disciplines. - Minimum 2 years of relevant working experience. - Basic understanding of accounting principles and bookkeeping practices. - Experience with payroll administration and HR support. - Familiarity with inventory management and logistics coordination. - Knowledge of Singapore Customs TradeNet permit declarations is an advantage. - Proficient in Microsoft Office applications, especially Excel. - Experience using Xero Accounting Software and Info-Tech Payroll/Accounting Systems preferred. - Strong organizational skills, attention to detail, and ability to multitask. - Good communication and interpersonal skills.