HR Admin Executive
Job Summary
We are looking for a proactive HR & Admin Executive to manage the full spectrum of HR administration and provide general administrative support. The role involves overseeing end-to-end recruitment, maintaining employee records, and ensuring smooth day-to-day office operations. The ideal candidate should have relevant experience, strong organizational skills, and familiarity with local employment regulations.
Responsibilities
- Manage end-to-end recruitment and onboarding
- Process payroll, leave, claims, and work passes
- Ensure compliance with Singapore Employment Act
- Handle general office administration and inventory
Required Skills
- Diploma or Degree in HR or Business Administration
- Minimum 2 years of HR and admin experience
- Familiarity with MOM regulations and Employment Act
- Proficiency in Microsoft Office and whyze HRIS
Job Details
Key Responsibilities
Human Resources
- Manage end-to-end recruitment, including job postings, interview coordination, onboarding, and offboarding.
- Prepare employment contracts, confirmation, promotion, disciplinary, and termination letters.
- Maintain employee records and ensure HR documentation is accurate and up to date.
- Process work pass applications, renewals, cancellations, and other MOM-related matters.
- Coordinate employee orientation, training, and staff engagement activities.
- Assist in payroll preparation by compiling attendance, leave, overtime, and payroll-related information.
- Administer employee leave, claims, and attendance records.
- Ensure compliance with Singapore Employment Act and company HR policies.
- Support performance appraisal exercises and other HR initiatives.
- Handle employee enquiries and provide HR administrative support.
Administration
- Manage office supplies, stationery, and pantry inventory.
- Coordinate office maintenance, repairs, and vendor services.
- Maintain company assets and administrative records.
- Arrange meetings, appointments, and company events when required.
- Assist in preparing reports and internal communications.
- Perform filing, document control, and general office administration.
- Provide administrative support to Management and other departments.
- Handle any other ad-hoc duties assigned.
Requirements
- Diploma or Degree in Human Resource Management, Business Administration, or a related discipline.
- Minimum 2 years of HR and administrative experience.
- Familiarity with Singapore Employment Act and MOM regulations.
- Experience in using whyze HRIS system will be an advantage.
- Proficient in Microsoft Office (Word, Excel, Outlook).
- Strong communication and interpersonal skills.
- Meticulous, well-organized, and able to multitask.
- Able to work independently while being a team player.
- Positive attitude with a willingness to learn.