HR & Admin Assistant

Key Job Duties and Responsibilities Recruitment & Hiring Support - Support recruitment activities including candidate sourcing and job postings. - Coordinate interview scheduling between candidates and hiring managers. - Assist the HR Business Partner in tracking, collecting, and filing completed interview forms and recruitment records. - Support the administration of headcount requisition processes, including coordination, tracking, and upkeep of related records. - Lead end-to-end internship engagement administration, including sourcing coordination, liaison with schools and agencies, onboarding logistics, and maintenance of records. - Support the HR Business Partner in coordinating with recruitment agencies. - Assist with preparation of employment documentation, including Part-time Key Employment Terms (KET) and Full-time employment contracts. - Assist with job description preparation. Onboarding & Employee Administration - Support onboarding processes for new hires, including sending welcome communications and updating internal records. - Create and maintain employee profiles within HR systems. - Assign uniforms and coordinate onboarding materials. - Maintain onboarding checklists and coordinate with hiring managers to ensure timely completion and filing of all records. HR Systems & Records Management - Maintain personnel files (P-files) and ensure employee information is accurately recorded. - Maintain and update employee organisational structure records. - Serve as Docusign administrator for employment documentation. - Manage and update recruitment email alias. - Support administration of employee benefits and internal HR systems. Employee Administration & HR Support - Maintain employee updates, announcements, and organisational charts. - Assist with probation review reminders and employee confirmation processes. - Coordinate employee training registrations and maintain the WSQ training certificate tracker. - Assist with preparation of HR letters, including Certification of Employment, Internship completion letters, and Letters of recommendation. Office Administration - Serve as a first point of contact for general enquiries. - Provide administrative support to the sales team. - Assist with general office coordination and administrative tasks. Finance & Documentation Support - Assist with organising and filing financial documentation, including supplier invoices, service reports, and receipts. - Support data export for supplier invoices where required. - Maintain organised filing systems for company HR, financial and operational documents. Operations Support - Assist with printing and preparation of operational forms and documents for stores. - Provide occasional administrative support to the Store Operations team. Qualifications & Experience - Diploma or equivalent qualification in Business Administration, Human Resources, or a related field. - 1–3 years of experience in HR administration, office administration, or recruitment support. - Strong organisational skills with attention to detail. - Comfortable managing multiple administrative tasks in a fast-paced environment. - Proficiency in Google Workspace and basic HR or administrative systems. Success Traits - Highly organised and detail-oriented. - Strong coordination and communication skills. - Flexible and adaptable, with a willingness to support administrative needs across teams. - Strong team player mindset, with a collaborative and supportive approach to work.