HR Executive

Job Summary We are looking for a responsible, organized and hands-on HR Executive to support our day-to-day human resource operations. The successful candidate will be involved in recruitment, HR administration, attendance, payroll support, work pass matters, employee relations and HR compliance. The ideal candidate should have a good understanding of Singapore employment practices, strong communication skills and the ability to work independently in a fast-paced environment. Key Responsibilities Recruitment - Handle end-to-end recruitment for full-time and part-time positions. - Source and screen candidates through various recruitment channels. - Arrange interviews and coordinate with hiring managers. - Prepare employment offers and onboarding documents. - Coordinate new employee onboarding and ensure all required documents are completed. - Maintain recruitment records and candidate information. HR Administration - Maintain accurate and up-to-date employee records. - Prepare employment contracts, confirmation letters, salary adjustment letters and other HR documents. - Manage employee onboarding, transfers and offboarding. - Handle day-to-day employee HR enquiries. - Maintain proper and confidential HR filing. - Ensure employee information and HR records are kept accurate and updated. Attendance & Leave Management - Monitor employee attendance and clock-in/out records. - Follow up on attendance discrepancies and missing records. - Monitor leave applications and leave balances. - Verify overtime, rest-day and public holiday work. - Follow up on absenteeism and attendance issues. - Ensure attendance records are accurate for payroll processing. Payroll Support - Assist with monthly payroll preparation and verification. - Check salary, overtime, allowances, deductions and unpaid leave. - Verify payroll against attendance and leave records. - Assist with CPF-related matters and submissions. - Liaise with relevant parties on payroll-related matters. - Ensure payroll information is accurate and submitted within the required timeline. MOM & Work Pass Matters - Assist with Work Permit and S Pass applications, renewals, transfers and cancellations. - Monitor work pass expiry dates. - Maintain accurate records of foreign employees. - Assist with MOM-related matters, including quota and levy. - Assist with IR21 and other statutory submissions when required. - Ensure HR practices comply with relevant Singapore employment regulations. Employee Relations - Handle employee enquiries and workplace concerns professionally. - Assist management with employee relations matters. - Support disciplinary and performance management processes. - Prepare warning letters, counselling records and other HR documentation when required. - Assist with probation reviews and employee performance matters. - Maintain confidentiality when handling sensitive employee matters. HR Policies & Compliance - Assist in implementing and maintaining HR policies and procedures. - Ensure proper HR documentation and processes are maintained. - Keep updated on relevant Singapore employment regulations and MOM requirements. - Assist with HR audits and compliance checks. - Support improvements to HR processes and procedures. HR Systems & Reporting - Maintain accurate employee information in HR and attendance systems. - Update attendance, leave and employee records promptly. - Prepare basic HR reports when required. - Use StaffAny or other HR/attendance systems to manage employee attendance and schedules. - Assist in identifying and resolving discrepancies in HR system records. Requirements - Diploma or Degree in Human Resources, Business Administration or related discipline. - Minimum 2 years of relevant HR experience. - Good understanding of Singapore employment practices and MOM requirements. - Experience in recruitment, HR administration and payroll support. - Experience handling work permits and foreign employees will be an advantage. - Good communication and interpersonal skills. - Strong organizational skills and attention to detail. - Able to work independently and manage multiple tasks. - Good problem-solving skills. - Proficient in Microsoft Office, particularly Microsoft Excel. - Experience with StaffAny or other HR, payroll and attendance management systems will be an advantage.