Admin & Accounts Assistant
Job Summary
We are seeking an Administrative Executive cum Accounts Assistant to provide administrative support while assisting with daily accounting and finance functions in a law firm. The successful candidate will manage daily office operations, handle AP/AR transactions, and maintain accurate records. Working hours are 5 days a week from 9:00 am to 6:00 pm at Telok Ayer Street.
Responsibilities
- Manage daily office operations and administrative tasks
- Handle accounts payable and accounts receivable transactions
- Prepare invoices, payment vouchers, and financial reports
- Support HR administration and liaise with vendors
Required Skills
- Diploma/Degree in Accounting, Finance, or Business
- 1-3 years of admin and accounting experience
- Proficiency in Microsoft Office (Excel, Word, Outlook)
- Familiarity with accounting software like Xero
Job Details
Position title: Administrative Executive cum Accounts Assistant
Working Days: 5 days
Working Timing: 9:00 am to 6:00 pm
Working Location: Telok Ayer Street
Starting Salary: $3500
Key Responsibilities & Duties:
Administrative Duties
- Manage daily office operations and administrative activities.
- Maintain office filing systems, records, and company documentation.
- Monitor office supplies inventory and coordinate procurement activities.
- Liaise with vendors, service providers, and government agencies when required.
- Support HR administration.
Accounts & Finance Duties
- Process accounts payable and accounts receivable transactions.
- Prepare invoices, payment vouchers, official receipts, and purchase orders.
- Perform data entry and maintain accurate accounting records.
- Assist in bank reconciliations and petty cash management.
- Monitor payments and follow up on outstanding receivables.
- Support monthly, quarterly, and year-end financial closing activities.
- Assist in preparing financial reports and schedules.
- Maintain proper filing of accounting documents for audit and compliance purposes.
- Ensure compliance with company policies and financial procedures.
Qualifications and Requirements:
- Diploma or Bachelor's Degree in Accounting, Finance, Business Administration, or a related field.
- Minimum 1-3 years of experience in administration and accounting support roles.
- Proficient in Microsoft Office applications, especially Excel, Word, and Outlook.
- Familiarity with accounting software (e.g. Xero or similar).
- Reports directly to the Finance/HR/Administration Manager or Management Team.