HR Assistant

As an HR & Administration Assistant, you will play a vital role in ensuring the smooth day-to-day operations of both the HR and administrative functions. Your responsibilities will include: - Manage incoming calls and handle general enquiries by directing them to the appropriate departments. - Provide comprehensive administrative support, including document preparation, filing, printing, mailing, and courier coordination. - Coordinate the renewal of company insurance policies, permits, licences, and certifications to ensure timely compliance. - Liaise with vendors on equipment servicing, maintenance, purchases, and company asset management. - Create and process Purchase Orders (PO) through the SAP system. - Support HR operations by maintaining employee attendance, leave records, personnel data, and HR-related purchases. - Assist with recruitment activities, including preparing application forms, coordinating interviews, and supporting hiring documentation. - Facilitate the onboarding process for new employees, including orientation arrangements, workstation preparation, and system access. - Organize employee training programmes, annual health screenings, staff engagement activities, and company events. - Provide administrative support for ISO and GMP documentation, policies, audits, and compliance initiatives. - Prepare meeting agendas and minutes for departmental and ISO meetings. - Coordinate courier shipments and other office logistics. - Perform other HR and administrative duties as assigned to support business operations. What We're Looking For: - Diploma in Human Resource Management, Business Management, or a related field. - Experience with Info-Tech HRMS will be an added advantage. - Familiarity with SAP for Purchase Order processing is preferred. - Strong communication and interpersonal skills with the ability to build positive working relationships. - High level of integrity with the ability to handle confidential information professionally. - Well-organized, detail-oriented, and able to manage multiple priorities independently in a fast-paced environment.