Finance Administration Executive

Job Description Serve as the primary liaison with external accounting, payroll, tax and corporate secretarial service providers. Prepare and submit supporting documents, invoices and accounting records required for bookkeeping, statutory filings and audits. Coordinate monthly closing, financial reporting and compliance matters with external service providers and headquarters. Process payments and maintain banking records and documentation. Coordinate with auditors, banks, legal advisors and regulatory authorities as required. Support budget monitoring, expense tracking and management reporting. Arrange business travel, accommodation, transportation and meeting logistics for employees and visitors. Manage office administration, procurement and vendor relationships. Maintain contracts, corporate records and document filing systems. Coordinate and communicate with overseas subsidiaries and group companies on administrative and operational matters. Support post-merger integration (PMI) activities and inter-company coordination within the Group. Assist in HR administration, including onboarding, work pass documentation and employee record management. Provide general administrative and executive support to management. Perform other ad hoc duties and projects as assigned. Job Requirement ■MUST ― At least 2 years of experience in administration, finance support, office management or related functions. ― Proficiency in Microsoft Office applications, particularly Excel. ― Strong communication and coordination skills in dealing with internal and external stakeholders. ― Ability to work independently in a small and growing organization. ■Nice to have ― Experience liaising with external accounting, payroll, tax or corporate secretarial service providers. ― Experience in supporting regional operations or coordinating with overseas subsidiaries and group companies. ― Experience in travel arrangements, office administration and HR administrative support. ― Knowledge of Singapore corporate compliance and Employment Pass-related procedures. ― Japanese language proficiency will be an advantage to facilitate communication and coordination with the Japanese-speaking stakeholders, support Japanese expatriates, and assist in the preparation of reports and corporate documents.