People Culture Administrator
Job Summary
Scania Singapore is seeking a proactive and detail-oriented People & Culture Operations Administrator to support day-to-day HR operations and provide administrative support across various employee matters. The ideal candidate will be hands-on, organized, and service-oriented, serving as the first point of contact for general employee queries. Key responsibilities include managing HR operations, recruitment, payroll inputs, mobility and work pass administration, and ensuring statutory compliance.
Responsibilities
- Support employee lifecycle, onboarding, and offboarding administration
- Manage end-to-end recruitment activities and interview coordination
- Coordinate monthly payroll inputs, benefits, and HRIS data maintenance
- Handle work pass applications, renewals, and mobility administration
- Ensure statutory compliance with local employment regulations
Required Skills
- HR Operations & Administration
- Recruitment & Talent Acquisition
- Payroll & Benefits Coordination
- Work Pass & Mobility Administration
- SAP SuccessFactor & HRIS management
Job Details
Role Description:
HR Operations
- Supports employee lifecycle administration, including onboarding and offboarding.
- Administers employee insurance and other benefits.
- Supports employee engagement and internal communication activities.
- Supports relocation and repatriation arrangements for expatriates with external relocation vendors, where applicable.
Recruitment & Talent Acquisition
- Manages end-to-end recruitment activities, including interview coordination, offer administration, and onboarding preparation.
Payroll & HR Administration
- Coordinates monthly payroll inputs, including new hires, leavers, salary changes, leave records, claims, deductions, and other payroll-related updates.
- Supports payroll in the submission of annual IR8A tax filings in accordance with IRAS requirements.
- Administers employee confirmation, probation, contract renewals, and employment-related letters.
- Assists in maintaining HRIS data integrity (i.e. SAP SuccessFactor).
- Maintains accurate employee records and HR documentation in compliance with company policies and Singapore employment regulations.
- Liaises with People & Culture-related vendors and internal departments such as finance to ensure accurate people cost-charging and reporting.
Mobility & Work Pass Administration
- Supports and monitor work pass applications, renewals, cancellations and levy payment in accordance with regulatory requirements.
- Coordinates tax clearance (IR21) for departing foreign employees and liaises with payroll on final payments.
Statutory Compliance
- Ensures daily HR operations and documentation are in compliance with statutory and regulatory requirements, including but not limited to CPF, MOM, TAFEP, and IRAS.