Site Admin Executive

Work location: Sembawang (North Region), 5.5 days. Responsibilities: - Provide administrative support to the project/site team. - Maintain staff deployment records, contact lists, and organization charts. - Prepare monthly site manpower and administrative reports. - Manage document control, filing systems, registers, logs, and version control. - Administer Project SharePoint and ISO document filing systems. - Schedule meetings and prepare meeting minutes. - Coordinate procurement and inventory of PPE, stationery, equipment, and software. - Handle HR administration, including staff attendance, biometrics, onboarding, and offboarding. - Support audits, quality reviews, and compliance documentation. Requirements: - Diploma in Business Administration or a related discipline. - Minimum 2–3 years of experience in Project Administration/Document Control/Site Administration. - Experience in the construction, engineering, infrastructure, or consultancy industry is preferred. - Experience supporting project teams, site personnel, or technical departments is an advantage. - Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). - Familiarity with ISO filing systems and structured document control practices. - Knowledge of biometric attendance systems, access systems, or HR admin tools. - Experience with LTA InSight (advantage for Singapore transport projects). - Strong organizational skills with the ability to manage multiple registers, logs, and documentation streams. - Ability to maintain structured filing systems, version control, and audit-ready documentation. - High attention to detail and accuracy in documentation.