Accounts Admin Assistant
Job Summary
The Accounts and Admin Assistant will manage daily accounting transactions including AR and AP, while providing comprehensive office administrative support. The role involves maintaining financial records, processing invoices, and ensuring accurate documentation. You will also assist with HR-related tasks and general office coordination.
Responsibilities
- Manage daily AR and AP transactions
- Process invoices and payment vouchers
- Maintain financial and employee documentation
- Provide general office and HR administration support
Required Skills
- Diploma/Higher NITEC in related field
- 2+ years accounting/admin experience
- Proficiency in Microsoft Excel
- Knowledge of Xero or QuickBooks
- Strong organizational skills
Job Details
Job Description
- Handle daily accounting transactions and data entry.
- Handle Accounts Receivable (AR) and Accounts Payable (AP).
- Prepare and process invoices and payment vouchers.
- Maintain accurate records of accounts payable and accounts receivable.
- Maintain proper filing of financial documents and records.
- Manage general office administration and documentation.
- Handle phone calls, emails, correspondence, and filing.
- Maintain employee records and office documents.
- Support HR administration such as leave records, staff claims and employee documentation where required.
- Perform other ad-hoc duties assigned by management.
Requirements
- Minimum Diploma, Higher NITEC or equivalent in Accounting, Finance, Business Administration or a related discipline.
- At least 2 years of relevant accounting and administrative experience.
- Proficient in Microsoft Office, particularly Excel.
- Experience with accounting software such as Xero, QuickBooks is preferred.
- Good communication and interpersonal skills.
- Meticulous, responsible and able to work independently with minimal supervision.
- Strong organisational and time management skills.