Accounts & Admin Executive
Job Summary
We are looking for an operations-minded generalist with basic accounting skills to join our team. As the Accounts & Admin Executive, you will be responsible for ensuring daily operations run smoothly, ranging from HR documentation to vendor payments. You will play a key role in maintaining our positive office culture and supporting the team's daily needs.
Responsibilities
- Manage daily accounting including AR/AP, reconciliation, and GST submission.
- Handle HR operations: payroll, documentation, work passes, and onboarding/off-boarding.
- Oversee office administration, inventory management, and event coordination.
Required Skills
- At least 1 year of administrative or accounting experience.
- Proficiency in basic bookkeeping, AR/AP, and GST concepts.
- Fluent written and spoken English.
- Advanced proficiency in Google Suite and MS Office/Spreadsheets.
- Strong organizational and multitasking abilities.
Job Details
### Role Description
We are looking for an operations-minded generalist with basic accounting skills. As the Accounts & Admin Executive, you will become one of the key people responsible for ensuring Propseller runs smoothly every day. You will play a role in making Propseller a great place to work day-to-day, handling tasks from onboarding new employees to paying vendors and organising company events.
### Duties & Responsibilities
**Accounting**
- Account Receivables: Generate, verify and send invoices to be paid. Follow-up on overdue invoices.
- Account Payables: Collect, review and approve bills. Perform data entries and record financial transactions.
- Account Closing & GST: Reconcile transactions, assist in monthly accounts closing and quarterly GST submission.
**Human Resources**
- Documentation: Maintain employees’ data and documents (agreements, IDs, leaves, medical claims, etc.) in HRIS.
- Payroll: Process accurate and timely monthly payroll and CPF submissions.
- Onboarding/Off-boarding: Manage end-to-end onboarding and off-boarding processes.
- Work Passes: Handle MOM-related matters such as application, renewal, and cancellation.
- IT Devices Management: Manage lifecycle of 200+ devices including purchasing, assignment, repairs, and re-sell.
**Office Management & Others**
- Pantry: Manage office supplies to create a positive working environment.
- Office: Direct contractors to maintain office facilities.
- Events: Organise and coordinate employee welfare and company events.
- Others: Support ad-hoc tasks and projects.
### Requirements
- Education: Diploma/Degree required.
- Experience: At least 1 year of working experience.
- Skills (Must have): Basic accounting (AR/AP, debit/credit, bookkeeping), perfectly fluent English, proficiency in spreadsheets, and Google Suite/MS Office.
- Skills (Nice to have): HR administration and office management experience.
### Benefits
- Central office near Lavender, Bendemeer, and Farrer Park MRT.
- Access to office swimming pool and gym.
- MacBook Pro and modern equipment.
- Bi-annual performance and salary review.
- Corporate health insurance with HSBC Life.
- Team lunch budget and quarterly town halls.