HR Admin Assistant

Job Description Our Client is seeking an organised and dependable HR & Admin Assistant to provide day-to-day support across our Human Resources and administrative functions. The role offers broad exposure to HR administration, recruitment support, employee records, onboarding, training coordination, vendor management, SAP, ISO/GMP documentation and general office operations. Key Responsibilities - Provide general HR, administrative and clerical support - Handle incoming calls, messages and enquiries and direct them to the appropriate departments - Perform typing, printing, filing, mailing and courier-related duties - Maintain employee attendance, leave records and staff particulars - Assist with recruitment administration, including preparation of application forms and supporting documents - Coordinate onboarding arrangements for new employees, including orientation and PC/system access - Arrange and follow up on employee training programmes and courses - Support staff welfare initiatives, company functions and employee events - Assist in maintaining HR policies, guidelines and documentation - Support ISO and GMP documentation and related activities - Prepare and maintain minutes for departmental and ISO meetings - Liaise with vendors regarding equipment, machinery, devices and company assets - Follow up on insurance policy, infrastructure permit and certification renewals - Raise Purchase Orders in the SAP system - Assist with HR-related purchasing and procurement - Coordinate and schedule annual employment-related check-ups - Handle courier packing and delivery arrangements - Perform other HR and administrative duties assigned by Management Requirements - Diploma in Human Resource, Business Management or a related discipline - Approximately 5 years of relevant HR and/or administrative experience - Strong organisational and administrative skills - Meticulous and able to manage multiple responsibilities effectively - Able to work independently and collaborate with different departments - Good communication and interpersonal skills - Able to maintain confidentiality when handling employee and company information - Computer literate and comfortable using Microsoft Office applications - Experience with SAP, HR information systems or other business systems will be advantageous - Exposure to ISO or GMP documentation will be an added advantage What We Offer - AWS - Variable bonus - Medical benefits - Dental benefits