Admin HR Assistant
Job Summary
Support administrative and HR functions by managing office operations, assisting recruitment and onboarding, and ensuring payroll accuracy. Maintain compliance with Singapore labor laws while facilitating clear communication between management and staff. This role requires organizational expertise and attention to detail to handle day-to-day HR and administrative tasks efficiently.
Responsibilities
- Manage office operations and vendor relations
- Support full-cycle recruitment and onboarding
- Maintain HR databases and employee records
- Ensure payroll accuracy and statutory compliance
- Facilitate internal communication and documentation
Required Skills
- Diploma/Degree in HR or Business Admin
- 1-3 years relevant experience
- Proficient in MS Office and Google Workspace
- Knowledge of Singapore employment law
- Bilingual (English/Simplified Chinese) preferred
Job Details
Responsibilities:
- Manage office supplies, equipment, and vendor relationships to ensure smooth daily operations.
- Organize correspondence, filing, and document management both physically and digitally for efficient record keeping.
- Prepare reports, presentations, and official communications to support management needs.
- Maintain accurate records of company assets, licenses, and contracts to ensure compliance and accountability.
- Assist recruitment by posting job ads, screening resumes, and scheduling interviews to support talent acquisition.
- Support onboarding and offboarding processes including contract preparation, orientation, and clearance.
- Maintain employee records and HR databases, tracking attendance, leave, and payroll inputs.
- Coordinate training sessions, workshops, and employee engagement activities.
- Ensure compliance with Singapore labor laws and company policies by monitoring and updating relevant procedures.
- Handle employee queries regarding HR policies and benefits to provide timely and accurate information.
- Collect and verify timesheets, overtime claims, and leave applications to support payroll accuracy.
- Liaise with finance and payroll teams to ensure timely and accurate salary processing.
- Support statutory filings including CPF, IRAS, and MOM requirements.
- Assist in drafting HR policies, SOPs, and compliance checklists.
- Act as a communication link between management and staff; draft notices, memos, and HR documents in English and Chinese.
Preferred competencies and qualifications:
- Diploma or Degree in Business Administration, Human Resources, or related field.
- 1–3 years of experience in administrative or HR roles.
- Proficiency in MS Office and Google Workspace applications.
- Knowledge of Singapore employment laws and HR practices.
- Bilingual ability in English and Simplified Chinese (advantageous but not mandatory).
- Strong organizational and multitasking skills.
- Professional, approachable, and detail-oriented demeanor.