Office Manager Petrochemical
Job Summary
The Office Manager will provide primary administrative support and manage efficient office operations during the company's start-up phase in Singapore. This role oversees daily administration, human resources functions including work pass management and payroll, as well as executive support for senior management. The position requires a proactive professional capable of establishing internal processes and liaising with stakeholders.
Responsibilities
- Manage daily office operations and facilities
- Oversee full-cycle HR and payroll administration
- Handle work pass applications and renewals
- Provide executive support and travel coordination
Required Skills
- 3-5 years experience in EPC office management
- Knowledge of Singapore Employment Act and MOM processes
- Proficiency in English and Mandarin
- Strong multitasking and organizational skills
- Microsoft Office proficiency
Job Details
### Position Summary
The Office Manager will be the primary administrative support for the Singapore office and play a key role in establishing and maintaining efficient office operations during the company's start-up phase.
### Key Responsibilities
**Admin**
- Set up and manage the daily operations of the Singapore office.
- Coordinate office facilities, equipment, supplies, and vendor management.
- Liaise with landlords, service providers, government agencies, and external vendors.
- Manage office procurement, inventories, and administrative budgets where applicable.
- Develop and maintain office policies, procedures, and administrative records.
- Organize company meetings, events, and internal activities.
**Human Resources Administration**
- Manage the full employee administration lifecycle, including onboarding, confirmation, employee records, and offboarding.
- Coordinate Employment Pass (EP), S Pass, Dependant's Pass, and other work pass applications, renewals, and cancellations.
- Maintain personnel files and ensure proper HR documentation.
- Administer employee leave records and attendance tracking.
- Coordinate training registrations, maintain training records, and support employee development initiatives.
- Process monthly payroll, ensuring accurate and timely salary payments, statutory contributions, and payroll records.
- Provide day-to-day HR administrative support to employees and management.
**Executive & Administrative Support**
- Coordinate business travel arrangements, including flight bookings, hotel accommodations, transportation, and travel itineraries.
- Provide administrative support to senior management as required.
- Prepare correspondence, reports, meeting minutes, and presentation materials.
- Assist in scheduling meetings and coordinating calendars when required.
- Support visitors and overseas colleagues during business trips to Singapore.
- Work closely with headquarters and project teams to ensure smooth communication and operational coordination.
- Assist with ad hoc projects and administrative tasks as assigned.
### Job Requirements
- Diploma or Bachelor's Degree in Human Resources, Business Administration, or a related discipline.
- Minimum 3-5 years of experience in office administration, HR administration, or office management within the EPC (Engineering, Procurement and Construction) sector.
- Experience supporting a newly established office or SME environment is highly preferred.
- Familiar with Singapore Employment Act, MOM work pass processes, CPF, and general HR administration.
- Strong organizational and multitasking skills with the ability to work independently.
- Proactive, resourceful, and able to establish processes in a start-up environment.
- Good interpersonal and communication skills.
- Proficient in Microsoft Office applications.
- Good command of both English and Mandarin (written and spoken) to liaise with Chinese-speaking colleagues and headquarters.