Admin and HR Manager
Job Summary
The HR & Administration Manager will oversee the full employee lifecycle, including recruitment, payroll, and work pass administration. The role involves establishing and maintaining efficient daily office operations and providing administrative support to senior management. The ideal candidate will ensure compliance with local labor regulations and facilitate smooth operational coordination across the organization.
Responsibilities
- Manage full employee lifecycle and payroll
- Oversee office operations and facilities
- Handle work pass applications and compliance
- Provide executive and administrative support
Required Skills
- 5+ years HR and admin experience
- Knowledge of Singapore Employment Act/MOM
- Proficiency in English and Mandarin
- Strong organizational and communication skills
Job Details
Key Responsibilities
HR Management
- Manage the full employee lifecycle, including recruitment coordination, onboarding, confirmation, employee records, and offboarding.
- Oversee monthly payroll administration, CPF submissions, leave management, and statutory compliance.
- Handle Employment Pass, S Pass, Dependant's Pass, and other work pass applications, renewals, and cancellations.
- Ensure compliance with Singapore Employment Act and MOM regulations.
- Coordinate employee training, maintain HR records, and support employee engagement initiatives.
- Provide HR advice and day-to-day support to employees and management.
Office & Administration
- Establish and oversee daily office operations to ensure an efficient and well-organised workplace.
- Manage office facilities, procurement, vendors, service providers, and administrative budgets.
- Develop and implement office policies, procedures, and administrative best practices.
- Liaise with landlords, government agencies, and external stakeholders.
- Organise company meetings, events, and internal activities.
Executive Support
- Provide administrative support to senior management.
- Coordinate business travel, accommodation, transportation, and visitor arrangements.
- Prepare reports, presentations, meeting minutes, and business correspondence.
- Work closely with headquarters and project teams to facilitate effective communication and operational coordination.
- Support business initiatives and undertake ad hoc projects as required.
Requirements:
- Diploma or Bachelor's Degree in Human Resources, Business Administration, or a related discipline.
- At least 5 years of HR and office administration experience, preferably within the Engineering, EPC, Construction, Infrastructure, or Industrial sectors.
- Experience supporting a start-up, newly established office, or SME environment will be highly advantageous.
- Strong knowledge of Singapore Employment Act, MOM regulations, work pass administration, CPF, payroll, and HR best practices.
- Hands-on, independent, and capable of managing multiple responsibilities in a lean organisation.
- Excellent organisational, communication, and stakeholder management skills.
- Proficient in Microsoft Office applications.
- Good command of English and Mandarin (spoken and written) to communicate effectively with Mandarin-speaking supplier and headquarters.