Office Manager
Job Summary
We are looking for a dynamic and multitasking Office Manager to ensure the smooth running of our Singapore office. You will be responsible for supporting daily operations, administration, HR coordination, compliance documentation, and team engagement. As the central point of contact, you will help maintain a professional, efficient, and welcoming office environment.
Responsibilities
- Manage daily office operations and administration
- Oversee HR coordination and MOM compliance
- Coordinate internal communications and stakeholder liaison
- Handle office logistics, procurement, and facility maintenance
- Organize company events and support office culture
Required Skills
- Strong organizational and multitasking abilities
- Excellent written and verbal communication
- Proficiency in Microsoft Office
- Knowledge of Singapore HR and MOM processes
- High attention to detail and discretion
Job Details
Key responsibilities include:
HR
- Support payroll activities, onboarding, offboarding, staff records, and employee documentation.
- Coordinate expense claims, health insurance, and employee administration.
- Assist with recruitment, job postings, and interview coordination.
- Support MOM submission, work pass applications, and local HR reporting.
Communication & Stakeholder Liaison
- Act as the main contact for employees, management, visitors, board members, vendors, and external stakeholders.
- Coordinate internal communications, announcements, and team updates.
- Ensure a professional welcome for visitors and guests.
Administration & Scheduling
- Manage daily administration, correspondence, calls, and general inquiries.
- Coordinate board meetings, agendas, materials, and logistics.
- Arrange travel, accommodation, and meeting logistics for visitors.
Operations & Logistics
- Manage office supplies, equipment, procurement, catering, and meeting rooms.
- Coordinate vendors, service providers, facilities, and office maintenance.
- Support office budget tracking and cost control.
- Improve office processes and workflows where possible.
Governance & Compliance
- Prepare and maintain board, governance, and compliance documentation.
- Track regulatory filings, deadlines, and internal follow-ups.
- Support policy documentation and implementation.
Culture & Engagement
- Organise company events, team activities, and staff engagement initiatives.
- Support welcome activities for new joiners.
- Contribute to a positive and collaborative office culture.
Requirements
- Strong organisational and multitasking skills.
- Excellent written and verbal communication skills.
- High attention to detail and strong follow-through.
- Professional, discreet, and able to handle confidential information.
- Proactive, solution-oriented, and able to work independently.
- Comfortable dealing with senior stakeholders, visitors, vendors, and employees at all levels.
- Proficient in Microsoft Office and comfortable with digital office systems.
- Familiarity with Singapore HR administration, MOM submissions, work passes, or compliance processes is an advantage.