Corporate Secretary Admin

Key Responsibilities Corporate Secretarial Duties - Assist in the provision of company secretarial services to ensure compliance with the Companies Act and ACRA requirements. - Prepare and maintain statutory registers, resolutions, and corporate records. - Handle company incorporations, filings, annual returns, and updates via ACRA BizFile+. - Coordinate board meetings, prepare agendas, board papers, minutes, and follow-up actions. - Liaise with external corporate secretarial firms, auditors, banks, and regulators as required. - Ensure timely filing of statutory documents and compliance deadlines. - Support corporate governance and internal compliance processes. Administrative & Office Support - Provide general administrative support including office administration and document management. - Handle correspondence, record keeping, and filing (physical and electronic). - Support HR administration such as maintaining employee records, leave tracking, and preparation of HR documents. - Assist with procurement, vendor coordination, and office facilities management. - Manage company licences, contracts, and insurance renewals. - Support ad-hoc projects and administrative tasks as assigned by management. Requirements - Diploma or Bachelor’s degree in Business Administration, Corporate Secretarial Studies, Law, or related field. - 1–3 years of relevant experience in corporate secretarial and/or administrative roles. - Familiarity with Singapore Companies Act and ACRA BizFile+ filings. - ICSA/SAICSA qualification or pursuing is an advantage (for more senior roles). - Strong organisational skills with attention to detail. - Good written and verbal communication skills. - Proficient in MS Office applications. - Ability to handle confidential information with professionalism and discretion. - Able to work independently and manage multiple deadlines.