HR Admin Assistant
Job Summary
We are seeking a detailed and reliable HR cum Admin Assistant to provide operational support to our team. In this dual-function role, you will manage office workflows while coordinating human resource processes such as attendance and onboarding. The ideal candidate thrives in a dynamic environment and possesses strong organizational and communication skills.
Responsibilities
- Manage employee profiles and attendance records
- Support onboarding and offboarding logistics
- Assist with payroll and timesheet coordination
- Execute general office administrative tasks
Required Skills
- Proficiency in MS Office (Word, Excel)
- Experience with HR systems or digital platforms
- Strong organizational and data management skills
- Effective communication and confidentiality
Job Details
Key Responsibilities
Human Resources Support:
- Maintain, update, and organize employee profiles, attendance records, and leave management systems.
- Assist with onboarding and offboarding logistics, including preparing employment contracts, orientation, and collecting required documentation.
- Coordinate the compilation of monthly timesheets and timelogs to assist with accurate payroll, commission and CPF processing.
- Support the tracking and implementation of internal company policies (e.g., scheduling, outlet leave caps, and attendance tracking updates).
Office Administration:
- Manage general administrative workflows, including data entry, filing, document archiving, and incoming/outgoing mail.
- Assist management with drafting internal memos, scheduling meetings, and organizing logistics for company events or announcements.
Job Requirements
Education: Minimum GCE 'O' Level, Higher NITEC, or Diploma in Human Resource Management, Business Administration, or a related discipline.
Experience: 1–2 years of relevant experience in HR administration or office support is preferred. (Proactive junior candidates looking to build a career in HR are welcome to apply!)
Skills: Proficient in Microsoft Office (Word, Excel) and comfortable adapting to cloud-based HR systems or digital clock-in platforms.
Traits: Highly organized, meticulous with data, and capable of maintaining strict confidentiality regarding sensitive employee information. Strong communication skills to liaise effectively with retail/outlet staff and management.
Benefits & Perks
- Generous staff discounts on our signature beauty products/services.
- Annual Leave, Sick Leave, and Hospitalisation Leave in accordance with MOM regulations.
- Comprehensive medical and outpatient benefits.
- Beautiful office environment located just a short walk from the MRT.