Payroll and HR Officer
Job Summary
The Payroll and HR Officer is responsible for accurately processing monthly payroll and managing employee lifecycle documentation. This role involves maintaining confidential personnel records, supporting HR administration, and providing assistance with company policies. The position requires a detail-oriented professional with experience in payroll systems and excellent organizational skills.
Responsibilities
- Process monthly payroll and verify timesheets
- Manage employee lifecycle documentation and records
- Handle HR administration and benefit programs
- Provide first-line HR policy support
Required Skills
- Payroll processing experience
- HRIS and payroll software proficiency
- MS Office Suite (Advanced Excel)
- Confidentiality and organizational skills
Job Details
Key Responsibilities:
Payroll Processing:
- Accurately process monthly (or bi-weekly) payroll for all employees in a timely manner.
- Review and verify timesheets, expense reports, and other payroll inputs.
- Address and resolve employee payroll inquiries with discretion and professionalism.
- Assist with year-end payroll reporting and reconciliations.
Employee Lifecycle Management:
- Ensure all new hire documentation is complete and accurately entered.
- Process final payments and coordinate benefits termination for departing employees.
HR Administration & Records Management:
- Update and maintain employment contracts, offer letters, and other personnel documents.
- Maintain accurate and confidential employee files (both digital and physical, as required).
- Support the administration of employee benefits programs (enrollments, changes, inquiries).
General HR Support:
- Provide first-line support to employees on basic HR policies and procedures.
- Assist with the coordination of training sessions and company events.
- Prepare standard HR letters and documentation.
- Perform other related administrative duties as assigned to support the HR team.
Requirements:
- Proven experience (1-2 years) in a payroll, HR administration, or similar role.
- Solid understanding of payroll processes and a strong commitment to accuracy and confidentiality.
- Experience with HR Information Systems (HRIS) and payroll software (e.g., ADP, Paychex, Workday, BambooHR).
- Excellent organizational skills and the ability to manage multiple deadlines.
- High level of discretion when handling sensitive and confidential information.
- Strong communication skills, both written and verbal.
- Proficiency in Microsoft Office Suite (especially Excel).
Nice to Have:
- Associate’s or Bachelor’s degree in Human Resources, Business Administration, or related field.
- Fundamental knowledge of employment law and compliance standards.