HR & Admin Executive
Job Summary
We are looking for a responsible and hands-on HR & Admin Executive to support the full spectrum of human resource and administrative functions. The successful candidate will assist management in recruitment, employee records, work pass administration, attendance, leave, payroll support, and general office administration. This role is suitable for a candidate who is meticulous, confidential, and able to work independently in a fast-paced environment.
Responsibilities
- Manage full spectrum HR administration and employee records
- Handle recruitment, onboarding, and offboarding processes
- Support payroll processing and work pass administration
- Oversee general office administration and documentation
Required Skills
- Diploma or Degree in HR or related field
- 2-4 years of relevant HR experience
- Knowledge of Singapore Employment Act and MOM regulations
- Proficiency in MS Office (Excel, Word, Outlook)
Job Details
Responsibilities:
- Manage comprehensive HR administration including maintaining accurate employee records, staff files, and employment-related correspondence.
- Prepare and issue employment contracts, appointment letters, confirmation letters, and other HR documents.
- Maintain precise attendance, leave, medical leave, lateness, absenteeism, overtime, and staff movement records.
- Coordinate onboarding and offboarding processes including staff orientation and exit clearance.
- Post job advertisements, screen applicants, arrange interviews, and coordinate recruitment activities.
- Maintain detailed interview records and assist in candidate assessment.
- Assist in verifying attendance, leave, overtime, allowances, deductions, and payroll data before submission.
- Liaise with the accounts department to coordinate payroll-related information.
- Support work pass administration including Work Permit, S Pass, Employment Pass applications, renewals, and medical examinations.
- Track work pass expiry dates and renewals to ensure compliance.
- Assist management with employee communication, grievance handling, disciplinary documentation, and employment-related enquiries.
- Support documentation for HR compliance and employment disputes.
- Manage general office administration including filing, forms, staff records, supplies, uniforms, and insurance records.
- Support management with reports, notices, and internal communication.
Required competencies and certifications:
- Diploma or Degree in Human Resource Management, Business Administration, Management, or related discipline.
- Minimum 2 to 4 years of relevant HR and administrative experience.
- Knowledge of Singapore Employment Act, CPF, MOM work pass matters, leave administration, payroll support, and HR documentation.
- Proficiency in Microsoft Office, especially Excel, Word, and Outlook.
- Strong written and spoken English communication skills.
- Ability to work independently and follow through on assigned responsibilities.
- Meticulous, organised, confidential, responsible, and hands-on work approach.
Preferred competencies and qualifications:
- Experience in SME, manufacturing, food processing, logistics, F&B, or operational environment.
- IHRP certification or HR-related training.
Benefits:
- Annual leave
- Medical leave
- Public holidays
- Statutory benefits in accordance with Singapore employment regulations