Senior HR Operations Executive
Job Summary
The Senior Executive for HR Operations & Administration will manage end-to-end HR processes, including onboarding, payroll, and insurance administration. You will also oversee office facilities management, vendor payments, and supply procurement across multiple Singapore locations. The role requires a proactive professional to handle HRIS records and support administrative operations for the team.
Responsibilities
- Manage end-to-end employee onboarding and offboarding
- Administer leave, attendance, and monthly payroll inputs
- Maintain HRIS records and employee insurance
- Oversee facility maintenance and vendor payments
- Lead office relocation and administrative logistics
Required Skills
- 1-2 years HR operations experience
- Proficiency in MS Office and HRIS
- Attention to detail and organization
- Proactive, independent work ethic
- English and Mandarin fluency
Job Details
Key Responsibilities
A. HR Operations
- Manage end-to-end onboarding and offboarding: prepare contracts and onboarding packs, coordinate system access and IT equipment, process final pay inputs, revoke access, and issue certificates of employment.
- Administer leave and attendance management: maintain leave records, process applications, and reconcile monthly attendance reports.
- Support monthly payroll preparation by collating inputs (new hires, resignations, leave deductions, allowances) and liaising with the payroll vendor or Finance team.
- Manage employee insurance enrolment and termination, create and maintain system accounts across all platforms (Office 365, Zoho, Teachworks, Feilian, door access, etc.), and maintain accurate HRIS and personnel records.
B. Office & Facilities Administration
- Manage facilities across all Singapore locations: maintenance, repairs, PTW applications, aircon servicing, store room organisation, and act as WSH Champion.
- Process recurring vendor payments (utilities, cleaning, printing, pest control, BD vendors), procure office supplies and promotional materials, and maintain inventory records.
- Lead the Somerset office and offline center relocation — logistics, vendor coordination, utilities applications, and stakeholder communications.
- Handle company correspondence, couriers, visitor arrangements, basic IT support, photocopier management, and support All Hands meetings, team-building activities, and admin budgeting.
Requirements
Education & Experience
- Diploma or above in Human Resources, Business Administration, or a related field.
- Min. 1–2 years of HR operations or generalist HR experience; fresh graduates with relevant internship experience will be considered.
- Exposure to payroll processing, HRIS, or HR systems administration is a plus.
- Multi-site or education sector experience is an advantage.
Skills & Competencies
- Organised, detail-oriented, and able to manage multiple priorities simultaneously.
- Proactive and resourceful — able to work independently with minimal supervision.
- Good communication skills in English; Mandarin proficiency is highly advantageous.
- Comfortable handling confidential employee data with discretion.
- Basic IT literacy: MS Office 365, HRIS/payroll systems, system access administration.
- High sense of ownership; comfortable working across multiple locations and functions.
Remuneration
- Basic Salary
- Annual Performance Bonus
- Flexible Benefits
- Medical and hospitalization insurance