HR & Finance Executive
Job Summary
The HR & Finance Executive manages the full spectrum of recruitment, payroll administration, and compliance with employment regulations. This role also involves overseeing office procurement, handling shipping documentation for import/export, and providing general administrative support. The position requires a candidate with strong organizational skills and experience in both HR and financial/administrative operations.
Responsibilities
- Manage recruitment, payroll, and MOM compliance.
- Handle HR documentation and employee records.
- Oversee office procurement and vendor liaison.
- Manage shipping documents and import/export processes.
Required Skills
- 3-5 years HR/Finance experience
- Knowledge of Singapore Employment Act
- Proficiency in MS Excel
- Shipping/Import documentation knowledge
Job Details
Responsibilities
Human Resource Functions
- Manage the full spectrum of recruitment activities, including job postings, interview coordination, onboarding, and offboarding processes.
- Prepare employment contracts, confirmation letters, and other HR-related documents.
- Maintain employee records and ensure proper filing, confidentiality, and data accuracy.
- Process monthly payroll, leave administration, attendance records, and staff claims.
- Handle CPF submissions and ensure compliance with MOM regulations and the Employment Act.
- Manage work pass applications, renewals, cancellations, and other related matters with the Ministry of Manpower (MOM).
- Prepare and submit Auto-Inclusion Scheme (AIS) records to IRAS and ensure timely annual tax reporting.
- Coordinate employee training programmers and support employee engagement initiatives.
Finance & Administrative Functions
- Manage office administration and procurement of office supplies.
- Liaise with external vendors, service providers, banks, and government agencies.
- Coordinate freight bookings with forwarders and shipping agents for import and export shipments.
- Verify and maintain shipping and import documents, including commercial invoices, packing lists, delivery orders, bills of lading, and import permits, ensuring accuracy and regulatory compliance.
- Maintain proper filing and records of shipping and customs documentation.
- Assist with invoice payments processing, staff claims reimbursement, petty cash management, and other administrative support duties.
- Support company events and perform ad hoc duties as assigned.
Requirements
- Diploma or Degree in Human Resource Management, Business Administration, Accounting, Finance, or a related discipline.
- Minimum 3 - 5 years of relevant experience in HR, finance, and administration.
- Familiarity with the Singapore Employment Act and MOM regulations.
- Hands-on experience in payroll processing, HR administration, and work pass matters is preferred.
- Knowledge of import procedures and shipping documentation will be an added advantage.
- Proficient in Microsoft Office applications, particularly Microsoft Excel.
- Good communication, organizational and multitasking skills.
- Able to work independently and thrive in a fast-paced environment.