HR Executive

Key Responsibilities 1. Onboarding, Work Pass & Employee Setup - Manage end-to-end onboarding for new hires, including documentation, orientation, and coordination with internal stakeholders. - Prepare employment contracts, onboarding documents, and HR forms. - Handle work pass applications (Work Permit, S Pass, EP), including submission, renewal, cancellation, and compliance with MOM regulations. - Create and maintain employee personal files (physical and electronic). - Ensure accurate and timely entry of employee data into HRMS/HRIS. - Coordinate onboarding logistics (e.g., IT access, uniforms, workspace readiness). - Conduct onboarding/induction to ensure smooth employee integration. 2. Blue-Collar Recruitment - Manage full recruitment cycle for blue-collar/workforce roles. - Source candidates via job portals, agencies, referrals, and walk-ins. - Screen candidates, conduct interviews, and coordinate hiring decisions. - Work closely with hiring managers to meet manpower needs and timelines. - Liaise with recruitment agencies and monitor hiring effectiveness. - Track and achieve recruitment targets. 3. Training & External Course Coordination - Coordinate external training programs to support operational and compliance needs. - Arrange logistics including registration, schedules, and vendor coordination. - Maintain training records and monitor staff participation. - Support certifications and regulatory training requirements. 4. HR Business Partnering (HRBP) - Act as a point of contact for line managers on HR-related matters. - Support workforce planning and manpower deployment with operations teams. - Provide guidance on HR policies, procedures, and best practices. - Handle employee relations matters (e.g., feedback, minor grievances, disciplinary coordination). - Monitor employee engagement, attendance, and ground issues, especially for blue-collar workforce. - Support performance management processes (e.g., probation review, confirmation). - Partner with managers to identify training and development needs. 5. HR Administration & Compliance - Maintain accurate and updated HR records and employee data. - Ensure compliance with company policies and labour/work pass regulations. - Support audits, reporting, and HR initiatives/projects. Requirements - Diploma or Degree in Human Resource Management or related field. - 2–4 years of HR experience (with exposure to recruitment, onboarding, and HR operations). - Experience in work pass administration and blue-collar recruitment preferred. - Familiarity with HRMS/HRIS systems. - Strong organizational, communication, and stakeholder management skills. - Ability to work in a fast-paced, operational environment. Preferred Skills - Knowledge of Singapore MOM regulations and employment practices. - Experience supporting operations teams as HRBP. - Exposure to training coordination or workforce development programs. Personal Attributes - Hands-on, responsive, and proactive. - Strong interpersonal skills with ability to engage ground staff. - Detail-oriented and well-organized. - Able to balance operational and strategic HR tasks.