HR & Admin Executive
Job Summary
YTC Shipyard is seeking a proactive HR & Admin Executive to oversee daily HR operations and office administrative duties. The role involves managing the full employee lifecycle, payroll, and statutory compliance while ensuring efficient office workflows. You will play a key role in maintaining a positive workplace environment and supporting management with various ad-hoc tasks.
Responsibilities
- Manage end-to-end HR operations
- Administer payroll and statutory submissions
- Coordinate office administration and travel
- Support employee performance and relations
- Handle company licenses and compliance
Required Skills
- HR or Business Administration degree
- 3+ years of HR experience
- Fluent in English and Chinese
- Proficiency in Sage and Whyze systems
- Meticulous and proactive
Job Details
Key Responsibilities:
Human Resources Functions:
- Oversee end-to-end HR operations, including recruitment, onboarding, and employee lifecycle management.
- Administer Compensation & Benefits, payroll processing, and ensure accuracy and timely submission.
- Handle statutory submissions such as IR21 and IR8A in compliance with local regulations.
- Manage employee performance processes, including probation tracking, confirmation, appraisal, and promotion.
- Support training and development initiatives and coordinate employee engagement programs.
- Maintain positive employee relations, address HR-related queries, and handle disciplinary matters including preparation of warning letters.
- Process applications and renewals for work passes, permits, and other employment-related documentation.
Administrative Functions:
- Perform general office administration, including document control, filing, and record management.
- Coordinate travel arrangements, including air tickets, accommodation, and transportation.
- Organize and manage company events and team-building activities.
- Handle petty cash administration and related claims.
- Manage renewal of company licenses and support compliance activities such as ISO audits.
- Provide day-to-day administrative support to ensure efficient office operations.
General Duties:
- Support management with ad-hoc HR and administrative tasks as required.
- Ensure compliance with company policies, procedures, and regulatory requirements.
Requirements:
- Minimum Diploma or Degree in Human Resources, Business Administration, or related field.
- Minimum 3 years of relevant HR & Administration experience.
- Cheerful, responsible, meticulous, proactive, and able to take initiative in work.
- Fast learner with the ability to work systematically and complete tasks efficiently.
- Fluent in English and Chinese; proficiency in Malay will be an advantage. We are seeking candidates proficient in Chinese/Malay to effectively communicate with Chinese/Malay-speaking clients.
- Knowledge of Sage Payroll System and Whyze HR System will be an advantage.
- Able to commence work immediately or within short notice preferred.
Working Hours:
- Monday to Friday: 8:00 AM – 5:00 PM
- Alternate Saturday: 8:00 AM – 12:00 PM
- Free transportation provided from Jurong East MRT