HR Admin Assistant
Job Summary
We are looking for an HR Administration Assistant to support the day-to-day HR administrative activities of the Company. The role will assist with employee records, HR documentation, onboarding, work pass administration and other HR-related matters. This is a hands-on role suitable for candidates who are interested in developing their career in Human Resources, and fresh graduates are welcome to apply.
Responsibilities
- Provide day-to-day HR administrative support
- Maintain employee records and databases
- Handle work pass applications and renewals
- Assist with onboarding and offboarding
Required Skills
- Diploma or Degree in HR or Business
- Strong organizational skills and attention to detail
- Basic proficiency in Microsoft Office
- Good communication and interpersonal skills
Job Details
About the Role
We are looking for an HR Administration Assistant to support the day-to-day HR administrative activities of the Company. The role will assist with employee records, HR documentation, onboarding, work pass administration and other HR-related matters.
This is a hands-on role suitable for candidates who are interested in developing their career in Human Resources. Fresh graduates are welcome to apply.
Key Responsibilities
- Provide day-to-day HR administrative support to the HR team.
- Maintain and update employee records, HR databases and P-Files.
- Prepare employment contracts, HR letters and other HR-related documents.
- Assist with Work Permit, Employment Pass and S Pass applications, renewals and cancellations.
- Monitor work pass expiry dates and assist with timely renewals and submissions.
- Assist with employee onboarding, orientation and offboarding arrangements.
- Ensure required employee documents and forms are properly completed and maintained.
- Assist with leave, attendance and other employee-related HR administration.
- Liaise with employees and relevant departments on HR administrative matters.
- Assist in maintaining accurate HR records and preparing basic HR reports.
- Provide administrative support for recruitment activities, including interview scheduling and candidate documentation.
- Assist with HR events, projects and other ad hoc duties assigned by the HR Manager/HOD.
Key Requirements
- Diploma/Degree in Human Resources, Business Administration or a related discipline.
- Fresh graduates are welcome to apply.
- Candidates with prior HR administrative experience will have an added advantage.
- Good attention to detail and strong organisational skills.
- Basic proficiency in Microsoft Office, particularly Word and Excel.
- Good communication and interpersonal skills.
- Able to handle confidential employee information with discretion.
What We Offer
- Various learning and development opportunities
- A collaborative, forward-thinking and growth-focused work environment
- Comprehensive benefits package