HR and Admin Executive
Job Summary
The HR & Admin Executive (Graduate Trainee) is responsible for supporting daily administrative operations, inventory management, and database maintenance. The role involves coordinating between internal departments and external vendors to ensure smooth operational workflows. Successful performance in this role may lead to a full-time conversion.
Responsibilities
- Manage inventory orders and stock replenishment.
- Maintain and audit company databases and records.
- Coordinate with external vendors and internal stakeholders.
- Handle general office administration and event support.
Required Skills
- Degree in HR or Business Administration.
- Proficiency in Microsoft Excel.
- Strong attention to detail.
- Excellent communication and multitasking skills.
Job Details
Responsibilities:
Administrative & Inventory Management
- Monitor and maintain inventory orders.
- Track inventory movements and ensure timely replenishment of stock and supplies.
- Coordinate procurement requests and liaise with vendors for purchases and deliveries.
Database & Record Management
- Manage and update company databases, ensuring information is accurate, complete, and properly maintained.
- Prepare reports, trackers, and documentation for management review.
- Ensure proper filing and organization of both physical and electronic records.
- Perform regular audits to ensure data accuracy and completeness.
Stakeholder & Partner Coordination
- Act as a key liaison between the company and external partners, vendors, and service providers.
- Coordinate administrative matters with internal departments and external stakeholders.
- Follow up on outstanding requests, documentation, and operational requirements.
- Ensure timely communication and smooth coordination across all parties.
General Administration
- Support office operations and administrative processes.
- Assist in organising company events, meetings, and employee engagement activities.
- Handle correspondence, documentation, and other ad-hoc administrative duties as assigned.
Requirements:
- Degree in Human Resource Management, Business Administration, or a related field.
- Strong attention to detail and a high level of accuracy in data management.
- Proficient in Microsoft Office applications, particularly Excel for tracking and reporting.
- Strong organizational and multitasking abilities.
- Excellent communication and stakeholder management skills.
- Able to work independently while managing multiple priorities effectively.
- Experience in inventory management, database administration, or HR administration is an advantage.
Working Hours:
- Monday to Friday, 9am to 6pm