Dormitory Admin HR Executive
Job Summary
We are seeking a Dormitory / Admin & HR Executive to oversee HR administration and foreign worker compliance for our construction workforce. You will be responsible for ensuring adherence to MOM regulations and the Foreign Employee Dormitories Act (FEDA). The role also involves managing daily dormitory operations and supporting employee welfare.
Responsibilities
- Manage end-to-end HR administration and payroll coordination
- Ensure MOM compliance for foreign manpower and work passes
- Oversee dormitory operations, safety, and cleanliness standards
- Address worker welfare, grievances, and disciplinary issues
- Support site and project teams with manpower deployment
Required Skills
- HR administration and documentation
- MOM regulatory knowledge (EFMA, FEDA)
- Work pass processing (Work Permit/S Pass)
- Construction sector experience
- Proficiency in Microsoft Office suite
Job Details
Key Responsibilities:
Human Resource & Administrative Functions:
- Perform end‑to‑end HR administration, including onboarding, offboarding, and employee record management.
- Prepare and maintain employment contracts, HR letters, and personnel files.
- Administer attendance tracking, leave management, overtime records, and HR documentation.
- Coordinate with payroll vendors on salary processing and statutory contributions.
- Maintain updated HR databases and reports for management review and audits.
Foreign Manpower & MOM Compliance:
- Handle work pass applications, renewals, cancellations, and appeals (Work Permit / S Pass) via MOM systems.
- Ensure compliance with the Employment of Foreign Manpower Act (EFMA) and construction sector manpower rules.
- Coordinate medical examinations, safety orientation courses, and mandatory worker briefings.
- Monitor work pass validity, employment conditions, and worker deployment records.
- Liaise with MOM, healthcare providers, and external agencies when required.
Dormitory Management & Worker Welfare:
- Oversee foreign worker dormitory operations and ensure compliance with MOM / FEDA standards.
- Manage dormitory check‑in / check‑out, room allocation, and occupancy records.
- Coordinate dormitory inspections, cleanliness standards, safety checks, and maintenance issues.
- Address worker welfare matters, grievances, and disciplinary cases professionally.
- Liaise with dormitory operators, security, transport, and service vendors.
Coordination & Support:
- Work closely with project, site, and operations teams to support manpower deployment.
- Communicate company policies and rules clearly to employees.
- Provide general administrative support and assist with ad‑hoc duties as assigned.
Job Requirements:
- Diploma or equivalent qualification in Human Resource Management, Business Administration, or related fields.
- Minimum 1–3 years of relevant HR / Admin experience in construction, engineering, or manpower‑intensive industries.
- Knowledge of MOM regulations, work pass processing, and dormitory management requirements.
- Experience handling foreign manpower is strongly preferred.
- Good communication skills; ability to interact with workers of diverse backgrounds.
- Proficient in Microsoft Office (Word, Excel, Outlook).
- Strong organizational skills, attention to detail, and confidentiality awareness.