SALES COORDINATOR
Job Summary
The Sales Coordinator is responsible for supporting logistics, operations, and administrative functions. The role involves managing shipment documentation, financial records, and human resources tasks. Additionally, the position oversees office management and provides compliance and IT support.
Responsibilities
- Manage shipping and logistics documentation
- Handle financial accounts (AP/AR) and auditing
- Support HR recruitment and administration
- Oversee office facilities and vendor management
Required Skills
- Microsoft Office proficiency
- Windows OS management
- Minimum 2 years of relevant experience
- Diploma holder or above
Job Details
Logistics & Operations
- Manage PO, PI, invoices, packing lists, and shipment documentation.
- Coordinate with warehouses, forwarders, suppliers, and customers on deliveries and shipments.
- Monitor freight costs, inventory levels, stock movements, and serial number verification.
- Update records in system and maintain operational documentation.
- Support sales and operational transactions and process improvements.
Finance & Accounts
- Process payments, update bank statements, track payment status, and organise invoices (AP, AR).
- Process expense claims and trade financing requests.
- Prepare documents for audits and maintain financial records.
Human Resources & Administration
- Support recruitment, onboarding, training, and HR administration.
- Maintain employee records and organizational chart.
- Arrange travel, accommodation, and staff-related administrative matters.
Compliance & IT Support
- Perform compliance checks and maintain company records.
- Coordinate with IT vendors on systems, website, domain, and equipment.
- Prepare IT setup and provide system orientation for new hires.
- Ensure office health, safety, and regulatory compliance.
Office & Vendor Management
- Manage office supplies, facilities, and maintenance requirements.
- Liaise with vendors and service providers.
- Coordinate meetings, events, and company administrative activities.
General
- Maintain organized filing systems and documentation.
- Assist management with operational and administrative tasks.
- Perform any other duties assigned by Management.