Senior HR Executive
Job Summary
The Senior HR Executive will drive operational excellence within the HR function by ensuring efficient daily activities and accurate data management. The role focuses on generating actionable HR insights through reporting while managing core HR processes including recruitment, work passes, and administration. You will act as a key support for HR systems and employee lifecycle management to ensure organizational efficiency.
Responsibilities
- Manage HRIS data and reporting via iTalent
- Handle end-to-end recruitment for junior to mid-level roles
- Administer work pass applications and regulatory compliance
- Coordinate training programs and mandatory certifications
- Oversee payroll, leave administration, and HR documentation
Required Skills
- Diploma in HR or Business Administration
- 2-3 years of HR experience
- Strong proficiency in Excel and PowerPoint
- Experience with HRIS systems
- Knowledge of Singapore MOM regulations
Job Details
ROLE & RESPONSIBILITIES
Internal HRIS System (Oracle Based HRIS)
- Ensure timely update of data in iTalent to meet local/global timelines, ensuring all employee records are accurate.
- Support record keeping of total headcount, attrition, and payroll reports.
- Generate monthly/ad hoc reports along with analysis using iTalent reports.
- Custodian of the Onboarding and Offboarding process via iTalent.
Insurance
- Responsible for reporting and management of monthly/ad hoc adjustments to the service provider.
- Responsible for submission of staff claims to service provider as and when required.
Leaves
- Responsible for reporting and management of monthly/ad hoc adjustments of staff records.
- Publishing the Public Holiday list and updating them in the leave portal.
- Responsible for creating and sending out engaging and timely holiday greetings.
Recruitment
- Responsible for end-to-end recruitment of junior to mid-level positions.
- Liaise with recruitment agencies, LinkedIn, or other job boards to place recruitment advertisements.
- Support the team with other recruitment activities e.g. career fairs, campus, new recruitment processes, automation projects etc.
Work Passes
- Responsible for monitoring and management of monthly/ad hoc work passes (EP, S Pass) applications and renewals.
- Keep the team up-to-date with information on new/changes in regulations/requirements published by MOM.
- Submit required MOM survey records.
Trainings
- Organize and coordinate training-related activities, including sending session invites and acting as a point of contact.
- Keep track of mandatory training completion (InfoSec, Data Security, AI, Code of Conduct).
- Maintain learning records and dashboards.
HR Administration & Documentation
- Prepare general HR correspondence (verification, visa, reference letters).
- Design and update HR-related forms (New Joiner/Exit Checklists, Interview Evaluation, Probation Forms).
- Draft and circulate HR memos.
- Manage birthday and work anniversary updates.
- Drive participation in organizational initiatives (Pulse, performance reviews, offsites, townhalls).
- Custodian of monthly inputs required by Finance regarding payroll, leaves, transfers, and exits.
HR Data Management & Reporting
- Budgeting: Maintain HR budget and annual budget file.
- Compensation: Manage compensation file and issue compensation letters.
- Managing promotion announcements.
- Reporting & Dashboards: Create and maintain HR monthly dashboards.
Backup Support
- Provide backup support to the team in the absence of team member(s).
COMPETENCIES
- Eye for Detail and Accuracy
- Time Management
- Excellent administration skills
- Excellent Excel & PowerPoint skills
- Good communication skills
- Client Focus, Teamwork, Agility, Accountability
PRE REQUISITES
- Qualifications: Minimum HR or Business Administration diploma
- At least 2 or 3 Year(s) of work experience in Human Resources is required.
- Shared Services/Operations background is ideal.