Accounts Admin Senior Executive
Job Summary
We are seeking a meticulous, experienced and motivated Accounts & Administration Senior Executive to oversee the association’s in-house accounts and administrative functions. This role is pivotal in ensuring smooth financial operations, compliance with governance standards, and effective support for projects and membership activities. You will collaborate with external stakeholders and internal teams to uphold the association's reputation for professionalism and accountability.
Responsibilities
- Manage invoicing, payments, and banking documentation
- Coordinate annual financial audits and monthly reports
- Handle HR and general office administration
- Support ESG and SSG compliance audits
- Provide administrative support for projects and events
Required Skills
- Strong attention to detail
- Accounting processes familiarity
- Governance and compliance knowledge
- Independent work ethic
- Strong communication skills
Job Details
Key Responsibilities:
(1) Finance & Governance
- Ensure strict adherence to FLA’s Finance & Governance policies
- Manage invoicing, payments, credit notes, and banking documentation (including physical filing)
- Prepare payment documents for ED’s approval and EXCO endorsement
- Coordinate annual financial audit with AGM-approved vendor
- Liaise with book-keeper/accountant to complete monthly reports
- Verify monthly management reports, bank reconciliations, and budget variances; submit to ED and Finance Committee for Treasurer/President’s approval
(2) Administration
- Office administration (letterbox, filing, document management)
- HR administration (leave applications, annual childcare leave grant submission to MOM, internal/external filing)
- Monitor membership and course participant payments
(3) Audit & Compliance
- Assist with bi-yearly expense submissions for ESG LEAD audits
- Support LEAD TFBM audits
- Assist with SSG audits (finance and documentation compliance)
(4) Event & Project Support
- Provide administrative support to project managers
- Assist with event registration and other duties as assigned by the Executive Director
The Candidate Requirements:
- Strong attention to detail and organisational skills
- Initiative and motivation to work independently
- Clear communication skills to engage external stakeholders confidently
- Familiarity with accounting processes and governance procedures