Corporate Secretarial Assistant

Job Description - Assist in providing corporate secretarial support to a portfolio of private limited, public listed, VCCs, branches, foreign companies, and other entities. - Assist in the incorporation of new companies, registration of branches/representative offices, and other entities, ensuring compliance with the Companies Act 1967. - Maintain and update statutory registers, minute books, and corporate records in both electronic and physical formats. - Prepare and file statutory documents with ACRA, including annual returns, resolutions, and changes in company particulars. - Draft directors’/shareholders’ resolutions and assist in preparing minutes of meetings. - Support client onboarding and ongoing due diligence processes, including KYC/CDD documentation. - Assist in the automation of work processes within the department. - Prepare and submit work pass applications, renewals, and cancellations, and liaise with MOM and other authorities on related matters. - Support clients and candidates with documentation and ensure compliance with employment agency and MOM requirements. - Maintain accurate records of statutory filings, applications, and correspondence. - Handle any other ad-hoc assignments as directed by the supervisor from time to time. Requirements - Diploma/Degree in Business Administration, Corporate Governance, Human Resources, or a related field. - Graduates with ICSA/CSIS qualifications and/or a CEI license will be preferred. - Fresh graduates are welcome, prior experience in corporate secretarial, or HR/administration will be an advantage. - Proficient in Microsoft Office tools, including Word and Excel. - Organised, meticulous, and deadline-oriented with good time management. - Strong interpersonal and communication skills (written and verbal). - Willing to learn, with the ability to work independently as well as in a team.