HR Admin Executive
Job Summary
This role involves managing HR and Finance operations within the Singapore security industry, focusing on regulatory compliance, manpower administration, and financial control. The position requires handling PRD licensing, payroll processing, and site-based deployment coordination. Additionally, the candidate will oversee billing, accounts payable/receivable, and month-end closing activities to ensure financial accuracy.
Responsibilities
- Manage security officer recruitment and PRD licensing
- Process monthly payroll, CPF, and IRAS contributions
- Coordinate staff deployment and maintain duty rosters
- Handle client billing, invoicing, and accounts receivable
- Support month-end closing and financial reporting
Required Skills
- Knowledge of MOM and SPF security regulations
- Payroll and accounting proficiency
- Experience with PRD licensing processes
- Attention to detail for compliance and audits
- Strong organizational skills for workforce management
Job Details
HR Job Scope:
1. Recruitment & Licensing Compliance: Manage recruitment of security officers; handle PRD licensing applications, renewals, and cancellations; verify training certifications (WSQ modules, RTT, CPR+AED); ensure officers meet MOM & SPF regulatory requirements.
2. Workforce Deployment & Operations Support: Coordinate manpower with Operations team; maintain duty rosters, attendance, and OT records; track officer availability, medical leave, and site transfers.
3. Payroll & HR Administration: Process monthly payroll, OT, allowances, and site-based incentives; handle CPF, IRAS, and SHG contributions; manage onboarding/offboarding, uniform issuance, and asset returns.
4. Employee Relations & Discipline: Support disciplinary investigations; handle grievances, counselling, and performance issues; ensure compliance with Employment Act.
5. HR Reporting & Audits: Prepare HR reports for management and regulatory audits.
Finance Job Scope:
1. Accounts & Billing: Prepare client invoices; track payments; process claims, petty cash, and reimbursements.
2. Accounts Payable & Receivable: Handle supplier payments, utilities, insurance, and operational expenses; maintain AP/AR aging reports.
3. Month-End Closing & Reporting: Assist in month-end closing activities; support preparation of financial statements.
4. Costing & Budgeting: Track manpower costing per site; support budgeting for expansion and equipment.
5. Compliance & Audit Support: Maintain documentation for audits; ensure compliance with IRAS, ACRA, and financial regulations.