HR & Admin Specialist

Key Responsibilities 1. Recruitment & Onboarding - Manage full-cycle recruitment, including job postings, candidate screening, interview coordination, and offer management - Coordinate onboarding to ensure smooth integration of new hires - Maintain recruitment metrics and support continuous improvement of hiring processes 2. Payroll & Compensation - Process monthly payroll accurately and on time - Manage employee benefits, expense claims, and statutory contributions - Handle salary adjustments, bonuses, and final payments 3. Work Pass & Employment Compliance - Manage work pass applications, renewals, and cancellations (EP, SP, Work Permit) - Ensure compliance with Singapore employment regulations and Ministry of Manpower requirements - Stay updated on labor laws and HR best practices 4. Employee Relations - Address employee inquiries, grievances, and disciplinary matters professionally - Support performance management and employee engagement initiatives - Foster a positive and collaborative workplace culture 5. HR Administration & Reporting - Maintain accurate employee records and HR systems - Prepare HR reports, including headcount, turnover, and payroll summaries - Support internal and external audits and ensure proper documentation 6. Corporate Administration & Compliance - Support corporate secretarial matters, including ACRA filings, annual return submissions, and AGM documentation - Coordinate IRAS-related filings and ensure timely statutory compliance - Assist with shareholding management, including ESOP administration and share buyback documentation - Support investor relations and investor-related administrative matters 7. Policy & Process Improvement - Assist in developing and implementing HR policies, SOPs, and internal controls - Identify opportunities to improve HR and administrative processes for greater efficiency Requirements - Diploma or Degree in Human Resource Management, Business Administration, or a related field - Strong knowledge of Singapore employment laws and HR practices - Experience in payroll processing and work pass applications - Proficient in MS Office and HR systems - Strong interpersonal and communication skills - Ability to work independently and handle confidential information Preferred Qualifications - 3+ years of relevant HR and/or corporate administration experience, preferably in Singapore - Experience handling full-spectrum HR functions - Familiarity with HRIS systems such as Talenox