HR cum Admin
Job Summary
This role involves managing daily administrative and HR operations to ensure smooth company functionality. The position requires coordinating between management, factory, and retail outlets while handling basic accounting and inventory support. Additionally, the role is responsible for licensing compliance and providing essential reporting support to directors.
Responsibilities
- Oversee daily office and administrative operations
- Manage HR tasks including attendance, leave, and recruitment
- Support basic accounting, payroll, and financial documentation
- Coordinate outlet operations and staff scheduling
- Manage licensing, compliance, and certification documentation
Required Skills
- Office administration management
- HR documentation and payroll support
- Basic accounting and reporting
- Licensing and compliance knowledge
- Proficiency in operational coordination
Job Details
1. Administrative Operations
* Oversee daily office operations and general administrative functions
* Manage and maintain company records, documents, and filing systems
* Ensure effective coordination between management, factory, and retail outlets
2. Staff & HR Administration
* Manage staff attendance, leave records, and work schedules
* Prepare employment contracts and related staff documentation
* Assist in recruitment, onboarding, and orientation of new employees
* Handle day-to-day HR matters and internal staff communication
3. Financial & Basic Accounting Support
* Compile daily sales reports from retail outlets
* Prepare basic management reports and summaries
* Liaise with accountants on payroll, CPF submissions, and financial documentation
4. Licensing & Compliance
* Manage and renew company licenses and permits
* Coordinate compliance documentation with relevant government authorities
* Support certification processes including Halal certification and HACCP documentation
5. Inventory & Procurement Support
* Monitor inventory levels of office and operational supplies
* Coordinate procurement activities and communicate with suppliers
* Maintain supplier records and manage purchase invoices
6. Outlet Coordination
* Monitor daily sales performance across outlets
* Coordinate operational and staffing issues between outlets and management
* Assist in staff scheduling and daily operational planning
7. Reporting & Management Support
* Prepare weekly and monthly management reports
* Provide administrative support to directors in planning and coordination