HR cum Admin
Job Summary
The HR cum Admin professional is responsible for overseeing daily office operations and providing comprehensive support to HR, accounting, and procurement functions. The role involves managing staff records, employment documentation, and attendance while ensuring smooth coordination between factory and retail outlets. Additionally, the position handles compliance tasks, inventory monitoring, and the preparation of management reports for directors.
Responsibilities
- Manage daily office and administrative operations
- Oversee HR administration, recruitment, and onboarding
- Support basic accounting and payroll documentation
- Handle company licensing, permits, and compliance
- Monitor inventory and manage procurement activities
Required Skills
- HR administration and documentation
- Basic accounting and reporting
- Inventory and procurement management
- Regulatory compliance and licensing knowledge
- Staff coordination and scheduling
Job Details
1. Administrative Operations
* Oversee daily office operations and general administrative functions
* Manage and maintain company records, documents, and filing systems
* Ensure effective coordination between management, factory, and retail outlets
2. Staff & HR Administration
* Manage staff attendance, leave records, and work schedules
* Prepare employment contracts and related staff documentation
* Assist in recruitment, onboarding, and orientation of new employees
* Handle day-to-day HR matters and internal staff communication
3. Financial & Basic Accounting Support
* Compile daily sales reports from retail outlets
* Prepare basic management reports and summaries
* Liaise with accountants on payroll, CPF submissions, and financial documentation
4. Licensing & Compliance
* Manage and renew company licenses and permits
* Coordinate compliance documentation with relevant government authorities
* Support certification processes including Halal certification and HACCP documentation
5. Inventory & Procurement Support
* Monitor inventory levels of office and operational supplies
* Coordinate procurement activities and communicate with suppliers
* Maintain supplier records and manage purchase invoices
6. Outlet Coordination
* Monitor daily sales performance across outlets
* Coordinate operational and staffing issues between outlets and management
* Assist in staff scheduling and daily operational planning
7. Reporting & Management Support
* Prepare weekly and monthly management reports
* Provide administrative support to directors in planning and coordination