HR Admin Secretarial Executive

Key Responsibilities Human Resource Administration - Maintain employee records, personnel files, leave records, attendance records and HR documentation. - Assist with recruitment coordination, including job posting, interview scheduling, candidate communication and onboarding preparation. - Prepare and maintain HR documents such as employment contracts, appointment letters, confirmation letters, warning letters, resignation records and exit documentation. - Coordinate monthly payroll information, including attendance, overtime, allowances, leave records, claims and other payroll-related inputs. - Support CPF, employee insurance, training records and other employee-related administrative matters. - Assist in MOM, work pass and employment-related documentation where required. - Support the implementation and improvement of HR policies, staff handbook, SOPs and employee communication. - Handle employee queries professionally and escalate sensitive matters to Management when necessary. Administration & Office Support - Provide general office administrative support to ensure smooth daily operations. - Maintain proper filing systems for company documents, licences, certificates, agreements and correspondence. - Coordinate with internal departments, external vendors, service providers and government agencies where necessary. - Assist with office supplies, purchasing, insurance, renewals, maintenance records and administrative follow-up. - Support company documentation, forms, reports, meeting materials and internal notices. Secretarial & Management Support - Provide secretarial and administrative support to Management. - Arrange meetings, prepare meeting materials, take notes where required and follow up on action items. - Assist in preparing letters, emails, reports, presentations and official documents. - Maintain confidentiality of company, employee, customer and management information. - Support Management in tracking deadlines, administrative matters and internal follow-up tasks. - Perform any other HR, administrative or secretarial duties assigned by Management. Requirements - Diploma or equivalent qualification in Human Resource Management, Business Administration, Secretarial Studies or related discipline. - Minimum 2 years of relevant HR, administration, secretarial or office support experience. - Experience in payroll coordination, attendance records, HR documentation or MOM/work pass administration will be an advantage. - Good knowledge of basic Singapore employment practices and HR administration. - Proficient in Microsoft Office, especially Word, Excel and Outlook. - Able to prepare proper letters, emails, documents and reports. - Organised, detail-oriented, responsible and able to follow through on assigned tasks. - Good communication and interpersonal skills. - Able to handle confidential information with professionalism and discretion. - Able to work independently while supporting Management and operational teams. - Applicants must be legally eligible to work in Singapore. Preferred Attributes - Experience in SME, food processing, logistics, manufacturing or operations-based environment will be an advantage. - Practical, hands-on and willing to support both HR and administrative duties. - Able to communicate effectively with employees from different operational and cultural backgrounds. - Positive working attitude, strong sense of responsibility and willingness to learn. - Able to work in a fast-moving business environment.