Administrative Executive

Key Responsibilities: - Handle daily administrative and office support tasks - Manage incoming calls, emails, letters, and correspondence - Maintain proper filing systems and company records - Prepare reports, documents, presentations, and meeting materials - Schedule meetings, appointments, and coordinate meeting arrangements - Record meeting minutes when required - Monitor and maintain office supplies and stationery inventory - Liaise with vendors, suppliers, and service providers - Ensure office equipment and facilities are properly maintained - Coordinate office maintenance and repair works - Support company events, meetings, and internal activities - Maintain accurate data entry and documentation records - Assist in preparing quotations, invoices, purchase orders, and reports - Coordinate with internal departments on administrative matters - Ensure proper documentation filing and retrieval systems - Assist management and departments with ad hoc administrative duties - Handle confidential information with professionalism and discretion - Ensure compliance with company administrative procedures and policies Job Requirements: - Diploma, Higher NITEC, or equivalent qualification - Minimum 1–2 years of administrative experience preferred - Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) - Good organizational and multitasking skills - Strong communication and interpersonal abilities - Attention to detail and accuracy - Responsible, proactive, and able to work independently - Experience in office administration or coordination role - Basic knowledge of accounting or HR administration is an advantage - Familiarity with office management procedures and systems