Finance Administration Executive
Job Summary
The Finance & Administration Executive is responsible for managing day-to-day transaction processing, including Sales, Purchase, and Nominal Ledgers to ensure accurate accounting records. The role also involves handling general administrative duties, such as office supply management and staff personnel information updates. Additionally, the incumbent will provide support for reporting and act as a backup for the Finance & Admin Manager.
Responsibilities
- Manage daily transaction processing for Sales, Purchase, and Nominal Ledgers
- Prepare month-end closing reports and sales invoices
- Handle bank receipts, payments, and petty cash
- Oversee office administration, including stationery and dormitory matters
- Support Finance & Admin Manager and maintain personnel records
Required Skills
- Diploma in Accounting
- Minimum 2 years of finance/accounting experience
- Proficiency in Peachtree accounting software
- Reporting and documentation skills
- Administrative coordination skills
Job Details
Job Scope:
Finance
- Be responsible for the day-to-day transaction processing of the Sales, Purchase and Nominal Ledger and Accounting to ensure the completeness and accuracy of the accounting records, including the following:
- Handling bank receipts and payments & petty cash payments.
- Handling Supplier invoice, delivery order.
- Processing expense claims after review.
- Preparing Quotation to customer.
- Update the material cost & labour cost.
- Update the accounting entry (Accounting software: Peachtree).
- Preparing the report for month end closing.
- Handling opening job file.
- Preparing sales invoices.
Admin
- Manage general communications such as posts, deliveries, couriers, etc.
- Manage worker dormitory matters.
- Manage supply of stationery and other office supplies.
- Apply and update for Safety Course, Yard entry permit, etc.
- Update for staff personnel information, etc.
- Cover for the Finance & Admin Manager in case of absence.
- Carry-out other tasks that can be reasonably expected from this role.
Job Requirements:
- Min. Diploma in Accounting.
- Min. 2 years’ finance/accounting and/or reporting experience.