HR Assistant
Job Summary
The HR Assistant will manage administrative tasks and support internal HR processes for a 12-month fixed-term contract. You will assist the HR team with recruitment logistics, employee relations, and departmental projects. This role requires excellent organizational skills and a focus on delivering high-quality service to internal stakeholders.
Responsibilities
- Manage recruitment logistics and onboarding
- Support HR systems and data reporting
- Assist with annual HR processes and salary benchmarking
- Handle general HR administrative support and travel arrangements
- Coordinate secondments and employee relations enquiries
Required Skills
- 2-4 years of HR administration experience
- Proficiency in Microsoft Office (Excel, Word, PPT)
- Strong organizational and communication skills
- Experience with HR systems/databases (Workday is a plus)
- Detail-oriented team player
Job Details
Key Responsibilities:
Recruitment
- Preparing offer letters and contracts.
- Arranging all necessary logistics eg. Onboarding, relocation arrangements, invoicing, expenses, etc.
- Updating statistics on trainee pipeline and assisting with trainee seat moves.
HR Systems
- Provide a comprehensive, accurate and timely administrative support service, maintain action list and ensure timely/appropriate action taken in respect of employee information and reporting.
Induction
- Organising inductions for new joiners.
Annual Processes
- Assist HR Advisors with the administrative aspects of the annual processes (headcount planning/ budgeting; performance and salary reviews).
Secondments
- Liaise with the appropriate teams to co-ordinate overseas or cross functional secondments.
Employee Relations
- Work with HR Advisors, to deal with enquiries from line managers; within area(s) on routine HR matters, policies and procedures.
- Progress any concerning ER issues to HR Advisor/ manager that you become aware of.
General
- Provide support to HR team such as incoming mail, processing, HR related invoices and expenses, travel arrangements, and arranging meetings as required.
- Provide support on any ad-hoc HR related projects.
- Any other tasks which may be identified from time to time.
Benefits
- Administration of annual benefits renewal and salary benchmarking data.
- General benefits administration.
Skills & Experience:
- Minimum two - four years proven HR administration experience in blue-chip organisations where HR has been an effective business partner.
- Exposure to professional services firm would be an added advantage.
- Degree or HR qualification preferable.
Attributes
- Effective communicator, both oral and written.
- Strong organisational skills, detail oriented.
- Strong team-player.
- Adaptable and flexible.
- Commercially aware.
- Extremely keen to develop in the HR profession.
Language
- Fluency in English is essential.
Office Skills
- Advanced computer skills – Excel, Word, PowerPoint, Outlook.
- Exposure to HR systems/databases.
- Workday experience would be a plus.