PMO Project Admin

Job Summary Support IT project delivery by coordinating schedules, managing finances, maintaining contracts, and facilitating resource management to ensure timely, efficient project execution in a regulated banking environment. Responsibilities - Coordinate project schedules, timelines, and resources to ensure timely delivery of project milestones. - Track progress of project deliverables and report status updates to the Project Manager and team for informed decision-making. - Manage project expenses by forecasting budgets, processing invoices, and tracking payments to maintain financial control. - Provide regular financial updates to the Project Manager and stakeholders to support budget adherence. - Maintain and update project contracts, including vendor agreements such as Master Service Agreements, Statements of Work, client, and partnership contracts to ensure compliance. - Assist in sourcing and hiring new resources by liaising with suppliers, arranging interviews, and facilitating onboarding and offboarding processes. - Manage resource renewals by ensuring timely notifications and contract extensions to maintain project staffing continuity. - Maintain accurate resource records to support workforce planning and reporting. - Act as liaison among project team members, stakeholders, and clients to facilitate clear communication and resolve project-related inquiries. - Provide administrative support to the Project Manager and team, including scheduling meetings, arranging travel, and preparing meeting materials to enhance operational efficiency. - Coordinate information for ad hoc Request for Information (RFI) requests to support project needs. - Maintain accurate and accessible project documentation, including project plans, status reports, meeting minutes, and key artefacts to ensure transparency and audit readiness. - Track and update project and resource data and metrics to enable higher management’s analysis and informed decision-making. Required competencies and certifications - Degree in Business Administration, Banking, Finance, Project Management, or related field. - Minimum 3 years of IT Project Support experience, preferably in banking, financial services, or other highly regulated industries. - Solid understanding of Project Life Cycle and familiarity with project methodologies such as waterfall and agile. - Strong organizational and analytical skills with meticulous attention to detail. - Excellent communication and interpersonal skills to engage effectively with senior stakeholders. - Ability to multitask, work under pressure in a fast-paced environment, and meet deadlines. - High degree of autonomy, motivation, teamwork, and confidentiality in handling sensitive information. - Proven track record of introducing process improvements and innovation.