HR Payroll Coordinator

HR Administration & Employee Lifecycle - Coordinate day-to-day HR administration with external HR and payroll service providers, ensuring timely delivery and follow-up on outstanding matters. - Work closely with the HR team and designated Business Unit contacts to address employee-related administrative requirements. - Coordinate employee onboarding, including preparing onboarding plans, arranging required documentation and ensuring activities are completed on schedule. - Manage offboarding activities, conduct exit interviews and ensure all required documentation, formalities and company asset returns are completed before departure. - Prepare employment contracts, contract amendments, termination documents and other employment-related correspondence. - Maintain the employee equipment register, track assigned assets such as laptops and mobile phones, and coordinate employee responsibilities for their use and return. - Maintain accurate employee information in HR systems and digital platforms, including IHRIS, Deel and other relevant systems. - Process employee registration and deregistration, and record and monitor sick leave, annual leave, maternity leave, parental leave and other absences. - Provide employees with guidance and training on HR systems, platforms and administrative processes. Payroll Coordination - Collect, verify and submit payroll inputs, including absence records, bonuses and other variable pay components, within agreed payroll timelines. - Ensure payroll information is complete, accurate and supported by the required documentation. - Prepare and submit employment-related documents and certificates required for payroll processing and personnel administration. - Review payroll calculations and reports to identify errors, inconsistencies or missing information. - Work with the external payroll provider and relevant internal stakeholders to investigate and resolve discrepancies promptly. Compensation & Benefits Administration - Coordinate employee enrolment in applicable benefit programmes, including flexible benefits, meal vouchers, sports memberships and other company offerings. - Process benefit changes and maintain accurate employee eligibility and enrolment records. - Maintain employee life insurance records and coordinate insurance claims when required. - Liaise with medical service providers on employee healthcare benefits and update coverage information as needed. - Monitor costs associated with employee benefits and other HR expenditure. Health, Safety & Data Protection - Coordinate with external health and safety providers to arrange mandatory occupational health and safety training and related activities. - Work with external data protection specialists to maintain documentation required for privacy and data protection compliance. - Handle employee information confidentially and in accordance with applicable regulations and company procedures. HR Projects & Team Support - Independently coordinate smaller HR projects and contribute to medium-scale HR initiatives. - Take ownership of assigned activities, monitor progress and ensure timely completion. - Undertake other duties assigned by the HR Business Partner that fall within the scope of the role and the HR function.