HR and Admin Executive

Job Summary: We are seeking a dynamic and organized HR Admin cum Personal Assistant to provide comprehensive administrative support across HR functions for a small team while managing the personal and executive needs of senior leadership. This dual-role position requires exceptional multitasking abilities, discretion, and strong interpersonal skills. Key Responsibilities: Human Resources Administration: - Employee Records Management: Maintain and update employee files, contracts, and HR documentation in compliance with company policies and regulations. - Recruitment Support: Assist in the hiring process, including posting job openings, screening resumes, scheduling interviews, and onboarding new hires. - Payroll Assistance: Support payroll processing by preparing and verifying employee attendance and leave records. - HR Policies: Ensure staff adherence to HR policies and procedures, and address basic HR queries. - Training Coordination: Organize and track employee training programs and professional development initiatives. Administrative Tasks: - Diary Management: Manage schedules, appointments, and meetings for senior executive. - Correspondence Handling: Manage and prioritize emails, calls, and communications on behalf of the executive. - Meeting Preparation: Prepare agendas, minutes, and follow-up actions for meetings. - Confidential Support: Handle sensitive information with utmost confidentiality and discretion. - Trainer Management: Manage trainer scheduling and documentation. - Post-Programme Documentation: Generate certificates and prepare post programme deliverables. - External Stakeholders Liaison: Coordinate with external suppliers for services, products. - Online Order Management: Handle orders and customer enquiries from online platforms. - Office Administration: Prepare necessary paperwork and office documents when required. Key Skills and Competencies: - Strong organizational and time-management skills. - Excellent communication and interpersonal skills. - High attention to detail and problem-solving abilities. - Ability to handle sensitive information with confidentiality. - Proficient in Google / Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Qualifications and Experience: - Diploma or degree in Human Resources, Business Administration, or a related field. - Proven experience in HR administration and Business admin roles. Work Environment: - Dynamic and fast-paced environment requiring flexibility and adaptability. - Close collaboration with senior executives and cross-functional teams.