Finance Executive

Role Overview The Finance & Corporate Executive provides finance, governance, and administrative support to ensure sound financial management, strong corporate governance, and efficient organisational operations. The role supports accounting functions, grant administration, procurement, compliance, and internal processes, working closely with internal teams, Board members, and external stakeholders. Key Responsibilities Finance & Accounting - Maintain full sets of accounts and accurate financial records, including Accounts Receivable (AR), Accounts Payable (AP), General Ledger (GL), and Fixed Assets. - Support budget monitoring, expense tracking, and audit preparation. - Ensure timely and proper documentation of financial records within accounting systems and shared drives (e.g. Google Drive). - Assist with grant financial tracking, reconciliation, and reporting to ensure appropriate utilisation of funds. - Liaise with auditors, vendors, finance partners, and relevant authorities as required. Corporate Support & Governance - Support the development, documentation, review, and maintenance of organisational policies and Standard Operating Procedures (SOPs). - Assist with compliance monitoring and preparation of governance documentation. - Maintain contracts, statutory records, regulatory filings, and compliance calendars. - Support organisation-wide grant administration, including tracking, documentation, and reporting requirements. Procurement & Administration - Assist with sourcing quotations, vendor coordination, and purchasing processes in line with organisational policies. - Track and maintain records of organisational subscriptions, systems, licences, and related documentation. - Provide general office administration support and assist with corporate and cross-functional projects as required. Stakeholder & Staff Support - Prepare Board and committee materials, including agendas, reports, presentations, and meeting papers. - Coordinate Board and committee meetings, including scheduling, logistics, and document circulation. - Attend meetings as required and accurately record minutes, resolutions, and action items. - Maintain organised and up-to-date Board, governance, and stakeholder records. - Support staff onboarding administration, including documentation and records management. - Liaise with internal teams, Board members, and external stakeholders to ensure effective communication and follow-up. - Support continuous improvement of digital documentation, workflows, and internal processes. Requirements Qualifications & Experience - Degree in Accounting, Finance, Business Administration, or a related field. - 1–3 years of relevant experience in finance, accounting, or corporate support roles preferred. - Familiarity with accounting systems such as QuickBooks or Xero is an advantage. - Ability to support Data Protection Officer (DPO) responsibilities, with basic IT and systems knowledge. Skills & Attributes - Strong organisational and time-management skills with high attention to detail. - High standards of integrity, confidentiality, and professionalism. - Proactive, dependable, and able to work independently and collaboratively. - Strong written and verbal communication and interpersonal skills.