Operations cum HR Executive
Job Summary
We are seeking a highly motivated and independent Operations & HR Executive to support our training programs and human resource functions. This dual-role position requires a proactive problem-solver capable of managing multiple tasks efficiently. The candidate will oversee operational logistics and handle essential HR administrative duties to ensure organizational success.
Responsibilities
- Coordinate end-to-end training program logistics and scheduling
- Manage participant records, attendance, and feedback
- Oversee vendor relationships and resource procurement
- Support recruitment process and new hire onboarding
- Maintain HR records, payroll assistance, and policy compliance
Required Skills
- Minimum 2 years experience in Operations or HR
- Proficiency in Microsoft Office Suite
- Strong organizational and time management skills
- Effective verbal and written communication
- Problem-solving and meticulous attention to detail
Job Details
Key Responsibilities:
Operations (60%):
- Program & Course Coordination: Manage the end-to-end operational aspects of training programs, including scheduling, venue booking, material preparation, and logistics.
- Coordinate with trainers, participants, and vendors to ensure seamless program delivery.
- Oversee the maintenance and readiness of training rooms and equipment.
- Manage participant registration, attendance tracking, and feedback collection.
- Administrative Support: Maintain accurate records of training programs, participants, and resources; handle general administrative tasks such as filing, data entry, and correspondence.
- Assist in the preparation of reports and presentations related to operational performance.
- Vendor / Stakeholders Management: Liaise with external vendors/stakeholders for training materials, equipment, and other operational needs.
- Process Improvement: Identify opportunities to streamline operational processes and enhance efficiency.
Human Resources (40%):
- Recruitment Support: Assist in the end-to-end recruitment process, including posting job advertisements, screening resumes, scheduling interviews, and conducting initial assessments.
- Coordinate onboarding for new hires, ensuring a smooth integration into the institute.
- HR Administration: Maintain accurate and up-to-date employee records, assist with payroll preparation and benefits administration, and handle general HR inquiries.
- Employee Engagement: Support initiatives aimed at fostering a positive and productive work environment and organize staff events.
- Policy Adherence: Ensure compliance with relevant HR policies and procedures and communicate HR updates to staff.
Qualifications & Skills:
- Experience: Minimum 2 years of experience in an operations and/or HR administrative role.
- Proactive & Independent: Demonstrated ability to work independently and take initiative.
- Self-Driven: Strong internal motivation to achieve goals.
- Task Completion: Proven track record of consistently completing tasks accurately and on time.
- Organizational Skills: Excellent organizational and time management skills.
- Communication Skills: Strong written and verbal communication skills.
- Problem-Solving: Resourceful in identifying and resolving issues.
- Attention to Detail: Meticulous and thorough in all aspects of work.
- Tech-Savvy: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint); HRIS experience is a plus.
- Adaptability: Ability to thrive in a dynamic, fast-paced environment.