Office Manager

Job Responsibilities Finance & Accounting - Manage Accounts Payable (AP), Accounts Receivable (AR), invoicing, collections, and bank reconciliations. - Monitor cash flow and prepare monthly financial reports. - Process payroll and ensure timely CPF and statutory submissions. - Liaise with auditors, banks, accountants, and government agencies. - Maintain proper accounting records and financial documentation. Human Resource Management - Handle recruitment, onboarding, and employee offboarding. - Prepare employment contracts and HR documentation. - Manage payroll, leave administration, staff records, and performance documentation. - Process Work Permit and S Pass applications, renewals, and cancellations. - Ensure compliance with MOM regulations and employment legislation. - Coordinate employee training and certification renewals. Administration & Office Management - Oversee daily office operations and administrative functions. - Manage office supplies, company assets, insurance policies, and licences. - Maintain company vehicle records, servicing schedules, road tax, and insurance renewals. - Prepare reports, correspondence, meeting minutes, and management presentations. - Maintain organised filing systems for company records. Operational Support - Provide administrative support to the Operations team. - Assist in contract administration and tender documentation. - Coordinate manpower records, attendance, and operational documentation. - Liaise with clients, suppliers, subcontractors, and government agencies. - Support Workplace Safety & Health (WSH), ISO, and compliance documentation. Requirements - Diploma or Degree in Business Administration, Human Resource Management, Accounting, or a related discipline. - Minimum 5 years of relevant experience in office management, finance, HR, and administration. - Experience in the landscaping, cleaning, facilities management, construction, or engineering industry is highly preferred. - Good understanding of Singapore Employment Act, CPF regulations, MOM work pass administration, and payroll processes. - Proficient in Microsoft Office applications, especially Excel and Word. - Experience with accounting software such as MYOB, AutoCount, Xero, or QuickBooks is an advantage. - Strong organisational, leadership, and communication skills. - Able to work independently in a fast-paced environment and manage multiple priorities effectively.